Administration Jobs

Administrator jobs are the backbone of any organisation, which keeps things running smoothly. Administrators are the unsung heroes behind the scenes, from managing schedules and coordinating tasks to providing essential support. The demand for administration jobs in Malaysia remains steady, making it a viable and fulfilling career option.

What are the Job Responsibilities of an Administrator?

Administrators play a crucial role in the smooth functioning of an organisation. Their responsibilities include:

Organising and Scheduling

Administrators are responsible for organising and scheduling appointments, meetings, and events.

They maintain calendars, coordinate logistics, and ensure efficient use of time and resources.

Customer Service

Administrators often serve as the first point of contact for clients, customers, and visitors.

They provide assistance, address inquiries, and maintain a professional and friendly demeanour.

Office Management

Administrators oversee daily operations and ensure the office runs efficiently.

They manage supplies, maintain equipment, handle logistics, and create a productive work environment.

Data Entry and Record-Keeping

Administrators handle data entry tasks, maintaining accurate records and databases.

They organise and store documents, ensuring confidentiality and easy retrieval when needed.

Correspondence Handling

Administrators manage incoming and outgoing correspondence, including emails, letters, and phone calls.

They distribute information, respond to inquiries, and coordinate communication between departments.

What are the Skills Required for an Administrator?

The administration is a crucial part of every business. Typical skills required to become an administrator include,

Communication Skills

Administrators need strong verbal and written communication skills to effectively interact with colleagues, clients, and stakeholders.

Organisational Skills

Strong organisational skills help administrators manage multiple tasks, prioritise responsibilities, and meet deadlines.

Time Management

Administrators must efficiently allocate time to various tasks, ensuring productivity and timely completion of assignments.

Perfectionism

A focus and attention to detail on accuracy are crucial for administrators to maintain quality standards in their work.

Problem-Solving

Administrators should possess problem-solving skills to identify issues, evaluate options, and implement effective solutions.

What are the Qualifications Required for an Administration Job?

The qualifications for administration jobs can vary depending on the specific role and organisation. Some standard capabilities include the following:

• High school diploma or equivalent
• Associate's or bachelor's degree in BA (Business Administration) or a related field might be preferred for some positions.
• Relevant certifications or courses in office administration or related areas can be advantageous.

What is the Career Path for Administrators?

The career path for administrators can vary, and opportunities for advancement depend on factors such as experience, skills, and the organisation's structure. Potential career paths may include:

• Administrative Assistant
• Office Manager
• Executive Assistant
• Department Coordinator
• Operations Manager
• Administrative Supervisor
• Office Administrator

With experience and further qualifications, administrators can progress into managerial roles or specialise in specific areas such as human resources, finance, or project management.

What is the Remuneration for Administration Roles?

According to industry surveys, the annual admin salary in Malaysia starts from RM 32000. Higher-level positions and specialised administrative roles may command even higher wages.

FAQs on Administration Jobs in Malaysia

1. What are the Different Types of Administrative Jobs?

There are various types of administrative jobs, including:

• Administrative Assistant
• Office Manager
• Executive Assistant
• Receptionist
• Data Entry Clerk
• Office Coordinator
• Secretary
• Records Clerk
• Administrative Supervisor

2. What is the Average Salary of an Administrator?

The average salary of an administrator can vary based on factors such as location, experience, industry, and the specific job role. It's recommended to research industry standards and consult job market resources to get accurate salary information for your area and desired position.

3. Is Administration a Good Career Option?

Administration can be a rewarding career path for individuals who enjoy organising, coordinating, and supporting the efficient functioning of an organisation. It offers opportunities for growth, development, and working in various industries. Assessing your skills and interests can help determine whether administration fits you well.

4. Which Administrative Skills are in Demand?

Some of the administrative skills currently in demand include:

• Proficiency in office software and technology
• Communication and interpersonal skills
• Organisational and multitasking abilities
• Problem-solving and critical-thinking skills
• Adaptability and flexibility
• Attention to detail and accuracy

5. How to Find Administration Jobs?

To find administration jobs, consider the following strategies:

• Search online job portals and websites like foundit.my
• Utilise professional networking platforms
• Attend job fairs and industry events
• Contact recruitment agencies or staffing firms
• Explore company websites and career pages
• Network with professionals in the relevant domain and ask for referrals