Provide comprehensive administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
Manage and organize documents, emails, and other materials, ensuring a systematic filing system.
Prepare and edit correspondence, reports, and presentations. Serve as a liaison between executives and internal/external stakeholders.
Respond to inquiries and requests with professionalism and efficiency. Schedule and coordinate meetings, ensuring all necessary resources and materials are prepared.
Record meeting minutes and follow up on action items. Streamline administrative processes to enhance efficiency.
Identify areas for improvement and implement solutions. Demonstrate strong problem solving skills to address challenges and obstacles.
Proactively identify and resolve issues before they escalate. Handle basic bookkeeping tasks and expenses tracking.
To assist with flight booking, hotel reservation etc.
Maintain strict confidentiality and interact professionally with all level of management, staff and business associates.
To perform any special assignment and ad hoc tasks assigned.
Job Requirements
Candidate must possess at least a Diploma or Degree in Secretarial Management / Accountancy or equivalent.
Proven experience as a Personal Assistant or in a similar administrative role.
Ability to communicate in English and Mandarin in order to deal with Mandarin Speaking stakeholders.
Willingness to travel with management.
Meticulous attention to detail in all tasks and responsibilities.
Ability to maintain accuracy in a fast-paced environment.
Strong problem-solving abilities with a proactive and solution-oriented approach.
Professionalism in dealing with diverse stakeholders.
Proficient in office software (Microsoft Office suite).
Able to discharge duties independently, multitasking and a team player who needs minimum supervision.
