Job Purpose
- The Specialist Examination of Documents is responsible for the independent, compliant, and timely handling of sections of the export L/C process guided by the operating procedures, guidelines, policies, practices, code of conduct and standards imposed by the Company/Group.
- To equip oneself with sound knowledge of UCP / ISBP / Incoterms and relevant current update of Letters of Credit, related ICC publications, opinions and position papers.
- To ensure appropriate examination of documents / managing document-related correspondence and passing on possible queries to the competent TSC staff (refers particularly to document discrepancies)
- To clarify document discrepancies with the opening / presenting bank and initiates response to the respective opening / presenting bank where required/needed promptly in order to protect the interest of our clients at all times.
- Diligently escalates such lapses in examining and processing to the respective Team Head for close monitoring.
- Ensure the productivity targets set are duly met efficiently/accurately and processing turnaround standards are achieved within the own area of responsibility.
- Ensuring teamwork within the unit/department and organization are closely fostered at any one time.
- The observance of the bank's requirements with respect to Compliance, AML, KYC and reputational risk issues (first level check) is indispensable in the daily course of his activities.
Key Activities :
- Examining documents in line with approval authorities (amount decision possibly by Team Lead / Team Head)
- Preparing the dispatch letter including specification of discrepancies in CoDOKA
- If necessary, coordinating the handling of discrepancies with the TSC / the opening bank. Ideally, he makes the further handling (familiarity with regional particularities)
- Calling in Support Compliance in the event of system-induced segregations or when becoming aware of a possible Compliance infringement in any other manner
Key Measurable :
- Achieves the processing turnaround standards as stipulated in the Service Level Agreement between the processing unit and clients.
- Meeting and/or exceeding the productivity standards and competency in terms of processing efficiency and accuracy of output.
- Support the implementations and initiatives carried out by the Management and Company/Group
- Contributing ideas for improvement on processes, workflow etc. to the Management.
Formal Education :
University degree or Commercial School Graduate preferred
Specialist Knowledge :
- Familiarity with national and international transaction management and documentary business
- Familiarity with country specifics
- Familiarity with business principles, operating guidelines, relevant rules, particularly of the current UCP
- Good command of English and possibly of another foreign language (French, Spanish)
- Completed commercial training (e.g. banker) would be beneficial
- Knowledge in common rules and standards (e.g. UCP, ISBP, Incoterms, URR) would be beneficial
- Good knowledge in English language (spoken and written)
- Further language skills are preferred
- Knowledge of country-specific characteristics preferable
- Proficient use of MS Office Suite
Characteristics :
- Analytical skills
- Capacity for teamwork
- Ability to work in a deadline driven environment
- Flexibility to shift-work if required
- Interest to work in a new and developing organization
- Interest to develop new processes
- Strong learner
- Willingness to learn on the job
What we want from you
- Candidate must possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in Finance/Accountancy/Banking or equivalent.
- Must have at least 5 year(s) of working experience in the related field is required for this position.
- Required Skill(s): Good command of English language - spoken and written.
- Must be equipped with UCP, ISBP, Incoterms and URR and the relevant and current updates of Letters of Credit, related to ICC publications, opinions and position papers.
- Knowledge of country-specific characteristics is preferred.
- Preferably Senior Executive specialized in Banking/Financial Services or equivalent.
- Preferably candidate who is a Certified Documentary Credit Specialist (CDCS)
