Provide general administrative support and administer operational resources & budget for the Division.
Record and track In & Out documents to/from work unit/s
Coordinate departmental meetings & activities, including periodic internal learning sessions
Maintain the monthly leave plan for the Enterprise Function, including Medical Leave and Emergency Leave on daily basis
Administer and monitor departmental resources requisition & procurement (including IT and office supplies) as well as operational budget keeping
Maintain all enterprise function facilities in conformance with P-CMM work environment standards
Ensure the updating of the resources, documents, systems within the work unit/s as necessary
Coordinate the submission of relevant documentations within set timeline/deadline as per operational requirement (e.g. HCD, Finance, Operations, IT, O&M, Legal, etc.)
Provide support to the management and monitoring of projects/committed work for the Division.
Coordinate the resources for assigned projects/events
Maintain an internal monitoring mechanism/schedule of all projects assignments/operational commitments as per business plan and declared work priorities
Follow up and collate progress updates for committed projects/assignments on periodic basis
Update on status of projects/assignments achievement as well as operational efficiency level per service standards/SLA on periodic basis
Maintain the relevant processes, records and data of the Division for reference and management reporting in timely, accurate and efficient manner
Maintain the inventory of processes applicable to the Division
Collate data for the data repository of the work units for management reporting and updates on monthly basis
Manage and update a log of all relevant business contact information
Reference point for Division's files and records, policies and process information and established office procedures
Provide support to other team members in the Division on a timely, accurate and efficient manner
To assist and facilitate requirements gathering and implementation of action plans
Actual tasks to be advised by the respective Head of Division & Department
