Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
Main Responsibilities
- Alerts department with due dates of Vessel Manager visits and reports.
- Upkeep of vessel instruction books / manuals / drawings and ensures they are kept in designated shelves.
- Maintains a record of all circulars sent to vessels by Department head.
- Assists in vessel takeover / handover / flag change procedures.
- Performs secretarial functions as required and other tasks as designated by GM.
- Downloads and forwards Class listings to vessel and Vessel Manager monthly.
- Verifies that Quarterly reports from vessels are received in time and maintains record.
- Verifies Monthly reports such as Defect list, Inspection follow up reports received timely from vessels and informs in case of non-closure.
- Undertakes proper filing of vessels certificates in Office.
- Assists in preparation of marketing material and Budgets for new business.
- Assists in keeping track of Vessel inspection plan and activity.
- Compiles data from Docmap and Maintenance records (From Bassnet).
- Monitoring Deck, Engine monthly report which reflected in LNG/LPG Group sharing folder.
- Daily checking and monitoring PMS critical, environmentally critical, and stand-by critical items which overdue, especially for office audit purpose. Ensure maintenances job completed accordingly by on-board, especially for critical items.
- Monitor Critical Spare part inventory closely for each vessel and alert if any part is missing. Follow up until inventory updated.
- Periodically monitor job reports within Bassnet from vessel and revert to vessels for in-complete reporting. Follow-up maintenance job documentation with vessel once completed.
- Assist General Manager in making projects and budget proposals.
- Assist Vessel Manager in implementing inventory management projects within Bassnet for fleet vessels if required.
- Suggest improvement for maintenances documentation part in Bassnet if any.
- Confirm reporting of jobs within Bassnet post dry-docking of vessels- by liaising with Master and CE's.
- Follow-up Bassnet replication issues with Vessel IT, if any problem on board.
- Confirm vessel implement the maintenance work on time and surveys onboard ship.
- To collate/coordinate and provide relevant information that is required for the GM to report at various meetings.
- To collate and input statistics into various reporting mechanisms.
- To organize and arrange key meetings on behalf of the GM as and when required.
- To coordinate/liaise with various internal functions (e.g. Finance, etc) information that is required from or by key managers.
- To coordinate with HR & Admin on various logistic arrangements as required by the GM.
- To provide any other information as and when required to be sent to key stakeholders.
Accountabilities
This position will measure against:
- Closed action items as required by relevant parties.
- Compliance of routine and plan.
- Safe and efficient work without issues.
- Execution of reliability plan.
Qualifications
- Diploma, Advanced/Higher/Graduate Diploma, Others or equivalent.
- At least 3 year(s) of working experience in the related field is required for this position.
- Good written and spoken English.
- Good command of Excel, Power Point, Word and typing speed.
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