Senior Sales Admin - Mandarin Speaking

Responsibilities:

• Reports to Sales Admin Manager.
• Supports them in the fulfilment and execution of their duties.
• Assist in email correspondences i.e. reply when required to, depending on urgency/follow up on email content requirement such as product inquiries and etc.
• Handle incoming phone call inquiries, refer caller to respective personnel if necessary.
• Ensure data accuracy in server/system including product name, serial numbers and individual selling price.
• Provides day-to-day administrative support.
• Arrange and organize appointments for both internal or external meetings.
• Arrange and coordinate monthly sales meeting's requirement i.e. booking of conference room and its amenities. minutes of meeting and thereafter, distributing minutes of meeting for further actions and follow up.
• Flight and hotel bookings arrangements.
• Arrange and coordinate offsite meetings, conferences and other events when necessary.
• Prepare and compile profile/product presentations, necessary handouts/documents for proposals/ tender.
• Conducts research and stay up to date on the latest info on industry and products.
• Review/restructure department's organization chart to ensure proper communication channel as and when required.
• Assist in preparing expenses claims for submission and follow up on approval.
• Ensure team members adhere to their tasks/requirements assigned by SSM and SPM
• Monthly sales report and sales update submission.
• Keeps track of sales targets.
• Maintain and update customers info and sales record regularly.
• Communicate customers feedback/complaints if any.
• Perform ad-hoc duties as and when required.
• Able to manage the team when Sales Admin Manager not around.

Requirements:

• Candidate must possess at least Diploma or equivalent.
• Required skill(s): Good interpersonal skills, self-driven, able to work with minimum supervision, able to cope stress and with strong sense of responsibility.
• Minimum 3 years of working experience in secretarial or administrative position with knowledge in MS office (particularly in MS Excel);
• Prefer candidate who can speak fluent English and Mandarin are preferred because the work needs candidates to interact with Mandarin-speaking customers.
• Applicants must be Malaysian citizen or possess relevant residency.
• Must be willing to work at Balakong
• Well verse in SAP system
• 1 Full time positions available
• Female aged 20-40 years old