Main Responsibilities - To assist secretarial related matters to Eden Group of Companies.
- BOARD OF DIRECTORS/AUDIT COMMITTEE/NOMINATION & REMUNERATION COMMITTEE
Draft/Prepare documentation for convening of Board of Directors Meetings/Committee Meetings.- Arrange in the preparation of Board of Directors Meetings/Committee Meetings Distribute board papers timely
Adhere to Board Meetings/Committee Meetings Procedures if required to attend
- GENERAL MEETINGS (AGM/EGM)
Draft/Prepare documentation for convening of AGM/EGM
- Arrange in the preparation of AGM/EGM
- DIRECTORS CIRCULAR RESOLUTION/MEMBERS CIRCULAR RESOLUTION
Prepared DCR/MCR as and when required for Manager to review
- Circulate the DCR/MCR to Directors/Members for signatures
Provide extract of the Circular Resolution when it has been signed by all Directors/Members, if required.- File the DCR/MCR accordingly
- LODGEMENT/SUBMISSION OF STATUTORY FORMS/DOCUMENTS
Prepare the necessary documents for lodgment with the authorities- Obtain relevant approval and signature
Ensure timely and accurate lodgment/submission to avoid penalty
- File the documents accordingly
Respond to any queries within stipulated time.
- STATUTORY AUDIT/AUDITED ACCOUNTS
Prepare the documents/lists required by the External Auditors for Manager to review- Prepare statutory and other documents for Manager to review
Arrange the necessary for lodgment of documents to the authorities
- File all documents accordingly
- MAINTENANCE OF STATUTORY DOCUMENTS Keep all statutory documents in order NON-SECRETARIAL
Draft/prepare the documents as and when required
File the documents accordingly
- SENIOR MANAGEMENT COMMITTEE/FINANCE COMMITTEE/HUMAN RESOURCE DEVELOPMENT COMMITTEE/RISK MANAGEMENT COMMITTEE (THE MEETINGS).
Draft/prepare Notice of Meeting Arrange in the preparation of the Meetings- Ensure proper filing of documents (notice, minutes, and attendance list).
To assist on the matters related to the Legal and Secretarial of Eden & Zil Group of Companies
Eden & Zil Group of Companies/HODs Securities Services (Holdings) Sdn Bhd - Registrar.
To conduct himself/herself in an exemplary manner at all times to all designated employees and reflect a positive image for the Company.- To assist in the selection of employees for the outlet.
To maintain and control employees level according to manning par.
- To ensure that every employee has a clearly defined job description.
To ensure that every employee receives the training necessary for job competence.- To maximize employee productivity, boost morale and consistently maintain discipline following Eden Groups rules.
To conduct manual performance appraisals with all designated employees.
- To monitor and approve employees duty roster, leave and attendance record.
To ensure all employees are made aware of Eden Group policies and procedures.- To ensure courtesy and grooming guidelines are followed.
To perform all duties and responsibilities in a timely and efficient manner in accordance with established Companys Policies and Procedures to achieve the overall objectives of the position.- To perform related duties and special projects as assigned and other duties than the above as requested by the Management / the Company.
To practice and promote the Departments mission and most importantly Companys philosophy and values.
- To maintain confidentiality when dealing with clients and other company employees.
To carry out other duties as assigned by Management
Job Type: Contract
Contract length: 12 months
Pay: RM3,- 00 - RM4,500.00 per month
Benefits: - Cell phone reimbursement
Health insurance
Schedule:
Supplemental pay types:
Education:
Experience:
- secretary: 2 years (Preferred)
License/Certification:
- LS / MAICSA QUALIFICATION (Required)
Location:
* Petaling Jaya (Preferred)
