Senior Company Secretary Associate (MIA, MAISCA, LS, ICSA)

Liaise with clients and resolve their issue or advise them on their requests.

• Supervise and lead a team of junior secretarial staff

Check work done by junior secretarial staff

• Assist in incorporating new company for clients for both Sdn Bhd and LLP.

Support the Company Secretary as and when works are assigned.

• Understand and keep up to date with all relevant Acts & Regulations and to ensure compliance by clients under your portfolio.

Maintain a current and up-to-date knowledge of corporate governance requirements, trends, and key matters.

• Administrative support to the Company Secretary in organising the board of directors and shareholders meetings including preparing and dissemination of notices/ agendas, board/ shareholders papers, reports, drafting and preparation of minutes and resolutions.

Ensure all decisions of the board of directors and shareholders are accurately and appropriately recorded in the minutes of the meetings and resolutions.

• Work independently and be the key point of contact for the clients under your portfolio.

Develop, build, and maintain strong relationships with clients under your portfolio.

• Reviewing, drafting, and amending Constitutions for clients under your portfolio as required.

Prepare statutory forms, annual return, and all other forms for clients under your portfolio in accordance with Companies Act 2016 for submission to Companies Commission of Malaysia (SSM) via MyCoid, MBRS and other SSM portals.

• Follow up the audit reports for submission to SSM on time.

Ensure proper submission & maintenance of statutory return as required by the Companies Act

• Assist in coordinating and submission of documents to SSM.

Send reminders and correspondence to clients under your portfolio.

• Assist in other secretarial administrative work from time to time.

Assist clients under your portfolio to comply with submission deadline.

• Assist in employment pass application/ renewal submission.

Identify skill gaps among Company Secretarial team members and propose and execute solutions to close the gaps.

• Identify areas of improvement to ensure work are done efficiently and productively.

Provide inputs and guidance to other departments when required.

• Undertake special assignments, ad-hoc functions and related duties assigned from time to time.

Provide guidance, mentorship, and training to team members.

• Assist the HOD / Manager to plan and manage workload distribution among secretarial staff.

Undertake ad-hoc project tasks as assigned by senior management.

• Develop project plans, timelines, and resource requirements, if necessary.

Escalate critical issues to management when necessary

• Requirement

Advanced/Higher/Graduate Diploma, Bachelor's Degree or Professional Degree in Corporate Administration or its equivalent

• Conversant with requirements of Companies Act 2016, Limited Liability Partnership Act 2012, and other relevant laws and regulations

Very detailed oriented

• Organized, proactive and able to multi-task in a fast-paced working environment

Self-discipline and able to work under minimum supervision

• Good command of written & spoken English and Bahasa Malaysia language

Proficient in Mandarin will be an advantage

• Good attitude and willing to learn

Able to manage and guide junior team members

Job Type: Full-time

Pay: RM4,000.00 - RM6,000.00 per month

Benefits:

• Additional leave

Dental insurance

• Flexible schedule

Health insurance

• Maternity leave

Opportunities for promotion

• Professional development

Work from home
Schedule:

• Monday to Friday

Supplemental pay types:

• Commission pay

Performance bonus

• Retention bonus

Ability to commute/relocate:

• Bangsar South: Reliably commute or planning to relocate before starting work (Required)

Experience:

* Company Secretarial: 3 years (Required)