Secretary to Director

Job Responsibilities:

• Incoming Call Management:

Handle incoming calls, screen, and direct them to the appropriate person.

• Ensure prompt and professional responses to inquiries.

• Secretarial Duties:

Perform secretarial tasks such as typing, filing, and data entry.

• Maintain an organized and efficient filing system for easy retrieval of documents.

• Correspondence Drafting and Organization:

Draft, edit, and organize various correspondences, reports, emails and official documents.

• Ensure accuracy, professionalism, and timely delivery of communications.

• Appointment and Meeting Coordination:

Manage the Director's calendar, schedule appointments and coordinate meetings.

• Prepare meeting materials and agendas as required.

• Coordination of Flow of P&C and Important Documents:

Facilitate the smooth flow of confidential and important documents within the organization.

• Maintain confidentiality and handle sensitive information with discretion.

• Organization of Luncheons for Director's Guests:

Coordinate and organize luncheons for guests visiting the Director.

• Ensure a welcoming and hospitable environment during such events.

• Claim Management:

Assist in the management of expense claims and reimbursements.

• Maintain accurate records and ensure compliance with company policies.

• Administration Work and Ad Hoc Requests:

Support general administrative tasks as assigned.

• Handle purchasing tasks and process as assigned.

Handle ad hoc requests from the superior/ Director.

• Job Requirements:

Candidate must possess at least a Professional Certificate, Diploma, Bachelors Degree in Business Studies/ Administration/ Secretarial or equivalent.

• At least 3 year(s) of working experience in the related field is required for this position.

Good communication skills in Bahasa Malaysia, English and Mandarin, both written and verbal.

• Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).

Pleasant personality, strong organizational and multitasking skills, and ability to handle confidential information with discretion and professionalism.

Job Type: Full-time

Pay: RM3,

• 00 - RM4,000.00 per month
  
  Benefits:
• Maternity leave

Schedule:

• Monday to Friday

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• Customer Care Specialist: 1 year (Required)

Language:

• Mandarin (Required)

Bahasa (Required)