Secretary cum Personal Assistant (PA)

Responsibilities:

• Key Responsibilities:

• Administrative Support:

Manage the Chairmans calendar, including scheduling meetings, appointments, and travel arrangements.

• Prepare and edit correspondence, reports, presentations, and other documents as required.

Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.

• Handle incoming calls, emails, and other communications, ensuring prompt and professional responses.

• 2. Personal Assistance:

Assist the Chairman with personal tasks and errands, such as booking personal appointments, managing personal correspondence, and handling other personal matters as needed.

• Organize and manage personal files and documents, ensuring confidentiality and discretion.

• 3. Office Management:

Oversee the day-to-day operations of the Chairmans office, including maintaining office supplies and equipment.

• Liaise with other departments and external stakeholders on behalf of the Chairman.

Maintain an organized filing system for both digital and physical documents.

• 4. Travel Coordination:

Arrange complex travel itineraries and accommodations for the Chairman, including domestic and international travel.

• Prepare travel documents and ensure all necessary arrangements are made.

• 5. Special Projects:

Assist with special projects and initiatives as directed by the Chairman, including research, event planning, and other tasks.

• Provide support during high-priority and time-sensitive projects.

• Qualifications & Requirements:

Education: Bachelors degree in business administration, Secretarial Studies, or related field preferred.

Experience: Minimum of 3 years of experience as an executive assistant, personal assistant, or similar role.

• Skills:

Excellent organizational and time-management skills.

• Strong written and verbal communication abilities.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• Ability to handle sensitive information with discretion and confidentiality.

Strong attention to detail and problem-solving skills.

• Ability to work independently and as part of a team.

• Personal Attributes:

Professional demeanor with a high level of integrity.

• Adaptability and flexibility in handling changing priorities.

Proactive and able to anticipate needs and address them efficiently.

• Strong interpersonal skills with the ability to interact effectively with senior executives, clients, and staff.

Job Type: Contract

Schedule:

* Day shift