Job Responsibility
- Provide comprehensive administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
- Manage and organize documents, emails, and other materials, ensuring a systematic filing system.
- Prepare and edit correspondence, reports, and presentations. Serve as a liaison between executives and internal/external stakeholders.
- Respond to inquiries and requests with professionalism and efficiency. Schedule and coordinate meetings, ensuring all necessary resources and materials are prepared.
- Record meeting minutes and follow up on action items. Streamline administrative processes to enhance efficiency.
- Identify areas for improvement and implement solutions. Demonstrate strong problem-solving skills to address challenges and obstacles.
- Proactively identify and resolve issues before they escalate. Handle basic bookkeeping tasks and expenses tracking.
- To assist with flight booking, hotel reservation etc.
- Maintain strict confidentiality and interact professionally with all levels of management, staff and business associates.
To perform any special assignment and ad hoc tasks assigned.
Job Requirements
- Candidate must possess at least a Diploma or Degree in Secretarial Management / Accountancy or equivalent.
- Proven experience as a Personal Assistant or in a similar administrative role.
- Ability to communicate in English and Mandarin to deal with Chinese stakeholders.
- Willingness to travel with management.
- Meticulous attention to detail in all tasks and responsibilities.
- Ability to maintain accuracy in a fast-paced environment.
- Strong problem-solving abilities with a proactive and solution-oriented approach.
- Professionalism in dealing with diverse stakeholders.
- Proficient in office software (Microsoft Office suite).
- Able to discharge duties independently, multitasking and a team player who needs minimum supervision.
Job Benefits
- Salary from RM6000-7000
- Working Location: Kuala Lumpur
