Receptionist cum School Administrative

Job Title: Receptionist cum School Administrative

• Location: Ardence International Secondary School, Setia Alam

• Working Hours:
• 00am - 5.00pm (Monday - Friday)

• Job Overview: Seeking a dynamic and personable Receptionist cum School Administrative Assistant to join our vibrant school community. The ideal candidate will be the first point of contact for students, parents, and visitors, ensuring a warm, welcoming, and professional atmosphere. Additionally, the role involves providing comprehensive administrative support to ensure the smooth operation of the schools daily activities.

• Responsibilities:

Reception Duties:

• Greet and Welcome: Warmly greet students, parents, and visitors, providing a positive first impression.

Phone and Email Management: Answer and direct phone calls and emails in a courteous and professional manner.

Visitor Management: Ensure all visitors sign in, receive visitor badges, and are directed to the appropriate location.Inquiries and Assistance: Provide information and assistance to students, parents, staff, and visitors regarding school activities and events.

Administrative Duties:

• Data Entry and Record Keeping: Maintain accurate student records, including attendance, enrollment, and contact information.

Document Management: Assist in the preparation and distribution of school documents, reports, newsletters, and other communications.

Event Coordination: Support the planning and coordination of school events, meetings, and extracurricular activities.Supplies Management: Monitor and order office supplies, ensuring adequate inventory for school operations.

• Calendar Management: Assist in managing the schools calendar, scheduling appointments, meetings, and events.

General Responsibilities:

• Communication Liaison: Act as a liaison between parents, teachers, and administrative staff, facilitating effective communication.

Problem-Solving: Address and resolve minor issues or direct them to the appropriate personnel.

School Tours: Conduct school tours for prospective students and parents, showcasing the schools facilities and programs.Compliance: Ensure compliance with school policies, procedures, and regulation

• Requirements:

Diploma/Bachelor's Degree in Business Administration or equivalent; additional qualifications in office administration are a plus.

• Excellent verbal and written communication skills.

Strong organizational and multitasking abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Familiarity with school management software is an advantage.

• Friendly and approachable demeanor.

High level of professionalism and confidentiality.

• Ability to work independently and as part of a team.

Adaptable and able to handle a variety of tasks.

• How to Apply:

Submit your resume and cover letter to [Confidential Information]. Shortlisted candidate will be invited for a physical/online interview.

• Job Types:

Full-time, Permanent

• Benefits:

Opportunities for promotion

• Experience:

Previous experience as a receptionist or administrative assistant, preferably in an educational setting.

• Language:

Mandarin (Required)

• English (Required)

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Free parking

Health insurance

• Maternity leave

Opportunities for promotion

• Professional development

Schedule:

• Fixed shift

Monday to Friday

Education:

• Bachelor's (Required)

Language:

• English (Required)

Mandarin (Required)