Job Brief- As the first point of contact for the company
- Support administrative duties across the organization
- Job Description
- Incoming calls management
General line will be at receptionist desk
Assisting with general inquiries and providing information about the organization.
Answering, screening and forwarding / redirecting incoming phone calls to respective person in charge
- Couriers / Mails / Parcels
Receiving and sorting daily mail / couriers, ensure its stamped when needed as to date and distribute to respective person
Assist in contacting parcel agent for outgoing parcels / couriers,
Receive the parcels, organize it and informing staffs for the delivery of parcels.
- Visitors / Guests
Welcome & greet visitors / guests
Assist them in waiting area / lobby
Provide excellent customer service to visitors / guests.
- Staff's monthly parking pass
Assist in updating monthly pass parking database and renewing staff's monthly parking pass.
Ensure the payment is submitted to Finance team in time to process the renewal.
- Pantry refreshment & office cleaning tools
Assist in ensuring refreshment is restocked on time at every floor.
Engage with Cleaner for restocking pantry refreshment.
- Tidiness & Cleanliness
Ensure reception area is clean, tidy and presentable
Necessary stationaries and material are all prepared for the use of guests / visitors / delivery person.
- Security
Follow SOP & control access of visitors & guests.
- Others & adhoc task
Any adhoc tasks that seem reliable for a receptionist, assigned by the immediate superior from time to time.
Maintaining communication with internal teams and external partners.
- Job Requirements & Skills
- Pleasant personality & positive attitude.
- Multitasking, able to deal with emergency in timely manner while ensure office operation run smooth.
- Good in English & Malay (both writing and speaking).
- Own a car for a light journey / run errand.
- Good in basic Microsoft Office features
- Good communication skills.
- Good administrative & management skills.
- Skills
- Candidate must possess at least SPM certificate and above.
- Minimum 1 year experience is preferred but fresh graduates also encourage to apply
- IMMEDIATE HIRING . ABLE TO START ASAP (EARLY JUNE 2024)
Job Types: Full-time, Contract
Contract length: 12 months
Pay: From RM2,000.00 per month
Schedule:
* Monday to Friday
