Purchasing Sales Assistant

Early Applicant

Exp: 2-4 Years

Job Description

Job Responsibility

Adhere to established SOPs for issuing and managing Purchase Orders (POs).
Monitor the entire purchasing process, from PO creation to invoice verification and Delivery Order (DO) processing.
Collaborate with warehouse fulfillment team to ensure accurate and timely delivery of purchased items.
Conduct weekly updates of the purchasing tracking file to reflect all procurement activities.
Liaise with suppliers to negotiate terms and follow up on order status.
Verify the accuracy of goods received against the items ordered and resolve any discrepancies in collaboration with warehouse staff.
Work closely with the finance department to reconcile DOs with supplier invoices and address any pricing or quantity issues.
Maintain detailed records of purchases, receipts, and reports for auditing purposes.
Enhance and maintain relationships with suppliers while seeking out new ones that can meet the companys operational requirements.
Regularly assess and optimize procurement processes to increase efficiency and reduce costs.

Job Requirements

Bachelors degree in business administration, supply chain management, or a related field.
Minimum of 2 years of experience in procurement or a related field.
Proficiency with procurement software and Microsoft Office Suite, particularly Excel.
Strong knowledge of the supply chain and warehouse fulfillment processes.
Excellent attention to detail and the ability to manage multiple tasks effectively.
Proactive in identifying issues in the procurement process and quick to resolve them.
Strong communication skills to effectively work with both suppliers and internal teams.
Ability to analyze data and provide solutions to streamline the procurement process.

Job Benifits