Education and Experience- Candidate must at least hold a Bachelors Degree.
At least 3 years experience in purchasing or procurement, preferably in construction industry- Strong knowledge of procurement methods including sourcing, tendering, negotiation, supplier management, contract administration etc.
Has hands on experience using Purchasing Software(s)
Review office and relevant project inventories and order as required, taking into consideration of appropriate buffer levels to minimize preventable out-of-stock situations.
- Evaluate new vendors, schedule for interviews with requestors and Managers, if necessary. Once approved as vendor, obtain necessary documentation to register as approved vendor with a unique vendor code.
Take initiative to negotiate or source for better material or service cost, delivery terms and quality. This applies to a particular purchase, or an overall contract purchase for a period of time i.e. a year.- Issue Purchase Order (PO) according to purchase requisitions raised by engineers or managers in-charge for projects, maintenance services and office use.
Maintain and update Project Master Costing files according to actual purchase orders per project.
- Distribute PO to vendors and obtain receipt confirmation. Requestor or assigned personnel responsible to receive the service/ material should also receive a copy of PO.
Proactively communicate with requestors, vendors or relevant parties to ensure item ordered is as per specification, quantity, quality, delivered as expected. Take note on requestor or end users feedback and such comment shall be taken into consideration during annual evaluation of vendor.- Verify quantification of orders by checking Delivery Orders against PO. Compile and distribute relevant documents for payment and record keeping purpose.
Maintain and review purchasing files, records, reports and pricing to ensure availability of documentation and compliance to company policies.
- Liaise with vendors to resolve non- compliance such as non-supplied, under orders, over orders and damaged goods. Arrange meetings with suppliers periodically to iron out issues, preventing non-compliance mentioned.
Assist manager in resolve vendor or contractor grievances.- Review and highlight irregularities detected during purchasing activities to superior including irresponsive vendors, slow deliveries, bad material or service quality, cost increment, individual item or overall project or maintenance work budget burst.
Maintain and update the records of approved vendors, materials and unit rate.
- Perform and prepare reports as per Quality Management System (QMS) requirement include vendor and store management.
Arrange for delivery transportation/ forwarding services when necessary.- To plan stock-take for stores and report variances to superiors. To record the transactions of all applicable store inventory after stock take. Proactively look for solutions and implementations to minimize variances.
Oversee the housekeeping of stores to ensure the store is tidy and clean at all times.
- Support and execute all implementations by management in improving purchasing, store and inventory control.
Job Type: Full-time
Pay: RM3,
- 00 - RM4,500.00 per month
Benefits: - Cell phone reimbursement
Company car Health insurance
Parental leave
Schedule:Supplemental pay types:
Experience:
Purchasing: 5 years (Required)
