We have immediate openings for PMO Specialist @KL, Malaysia, interested candidate please share your resume to [Confidential Information]
Titel:PMO Specialist
Location:KL, Malaysia
Nature :12 Months contact (Yearly Renewal)
Purpose of this role
- Operationalize governance and reporting practices.
- Review and verify project baseline data such as schedules and budgets.
- Project governance and monitor project status/progress to ensure schedule and budget is met.
- Review the priority of different projects to ensure alignment with the implementation roadmap.
- Analyze financial information to ensure cost is within the approved budget and highlight budget variance.
- Monitor project pipeline to ensure timely PM assignment, budget provision, and commencement.
- Collaborate with PMs in preparing for Executive reporting.
- Maintain governance and quality standards by ensuring compliance from each project manager.
- Establish and update governance processes / procedures and incorporate it into the central tools.
- Establish and maintain metrics and benchmarks for project performance tracking.
- Develop and implement strategies to improve quality of project tracking and reporting.
- Support the Management and Reporting Manager on all project matters.
Main Responsibility
Governance & Reporting
- Keep the PMO/project calendars up-to-date.
- Plan and schedule regular meetings, record decisions/minute-taking, and follow up with
- PIC (person in-charge) on action items.
- Retrieve / analyse / compile information required for discussion / decision / reporting ahead of PMO / project meetings.
- Maintain financial records and ensure accuracy and up-to-date for timely submission.
- Maintain, update, and circulate the latest PMO documentation to target audience.
- Proactively analyse, trend, and track project performance measures and share findings with Reporting Manager on time.
- Prepare and provide documentation to internal teams and key stakeholders.
Monitor Project Baseline Data
- Track and monitor Initiative Pipeline against Delivery Plan to ensure timely
start/completion.
- Record/update key project info in central project management tool to ensure accurate
tagging for planning and analysis.
Resource and Capacity Planning
- Record/review/validate key info for capacity analysis and forecast.
- Produce resource analysis report regularly with recommendation
Project Governance
- Meeting PMs regularly to review project status/progress, register risks/issues along
with resolution/mitigation and maintain project plans.
- Maintain project cost control plans, including assist in budget development and track
utilization/variance.
- Maintain records such as project cadence meetings, SteerCo agenda/minutes, executive reports.
- Monitor progress against plans and schedules, facilitating problem solving, and updating the project plans as needed.
Management Reporting
- Coordinate with respective PICs (person in charge) on Report preparation to ensure timely submission.
- Review consolidated Report to ensure clarity, accuracy, up-to-date, and with insights.
Team Collaboration and Stakeholder Communication
- Oversee and manage key communication, including writing and disseminating of key messages for alignment of each Project Managers.
- Assist with preparing presentation material for Stakeholder meetings such as SteerCo
Qualification and Experience Requirement
- Bachelor's Degree / Post Graduate / Professional Degree in Computer Science/Information Technology or equivalent.
- Professional certification in project management is added advantage.
- A minimum of 5 years experience in PMO role, preferably with experience collaborating with a team of at least 5 PMs.
- Good knowledge in project management frameworks / methodologies, and hands on experience on project management tools preferably JIRA and Ms Project.
- Knowledge in project budget/financials, such as such capex/opex, costing estimate, and budget reporting.
- Exposure / experience in project management methodologies such as Waterfall, Agile, and Kanban
- Good written and verbal communication skills at different levels of interactions.
- Good in using Excel functions for analysis, forecasting, dashboarding / reporting.
- Active listening skill including seeking clarification and presenting information in different ways for clarity.
- Excellent organizational skills, multi-tasking, and attention to details.
- Good interpersonal skill and relationship management, including ability to engage / communicate with Stakeholders.
- Advisory skills including ability to analyze, trouble-shoot, support and challenge and advise on relevant subjects.
- Critical thinking and problem-solving skills.
- Project financial cost management
