Personal Assistant to Managing Director

Position: Personal Assistant to Managing Director (Full-time)

• Location: Kuala Lumpur, Malaysia

• Salary: RM 3,000

• Company Description

Lam Equity specialises in the trading and marketing of coal in the energy industry. Our aim is to provide exceptional service to our clients and meet the growing demands for the nation's energy consumption in Malaysia. We are committed to ensuring a consistent and efficient supply of high-quality coal while upholding the highest standards of quality assurance. Our team takes pride in our expertise and experience in the industry and is dedicated to meeting the evolving needs of our clients. We welcome individuals who share our vision and are passionate about contributing to the energy industry's growth with efficiency and reliability.

• Role Description:

We are seeking a highly organized and proactive Personal Assistant to support our Managing Director. This role is pivotal in ensuring the smooth operation of the Managing Director's day-to-day activities and involves a mix of administrative and personal affairs support duties. The ideal candidate will possess excellent communication and coordination skills, a keen attention to detail, and the ability to handle confidential information with discretion.

• Job Responsibilities:

Efficiently assist the Managing Director with personal tasks but not limited to errands, booking appointments, managing personal schedules, and handling personal shopping.

• Perform other ad-hoc duties when necessary.

Ensure personal documentation and files are kept up to date and organized.

• Handle sensitive and confidential information with discretion.

Efficiently manage and coordinate the Managing Director's calendar, scheduling meetings, appointments, activities and any other relevant tasks/arrangements as needed.

• Arrange travel arrangements including flights, accommodations, transportation and itineraries ensuring it is aligned with the Managing Directors preferences and business needs.

Prompt the Managing Director regarding crucial tasks and deadlines to ensure timely and efficient completion of all activities.

• Liaise with other internal and external stakeholders/staff, ensuring clear and professional communication when needed.

Assist in the planning and execution of company events, meetings, and conferences if needed.

• Accompany Managing Director in client entertainment events, meetings and business functions if needed.

Maintain an organized filing system, ensuring that documents are easily accessible.

• Prepare meeting minutes and report from meetings and business functions for the managing director if needed.

Perform general office duties to support the Managing Director including photocopying, scanning, and binding documents.

• Provide other administrative support to assist in the business operations.

• Qualifications:

Must be male Malaysian citizen with a valid driving license and experienced in driving.

• At least 1 - 3 years of proven experience as a Personal Assistant or Executive Assistant, preferably within the energy or trading industry.

Willing to work beyond working hours, during weekends or public holidays (as and when needed).

• Required to accompany the Managing Director to client entertainment events as necessary, where drinking may occur.

Excellent verbal and written communication abilities in English (Ability to speak Chinese is an added advantage)

• Strong organizational and time-management skills.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to work independently and manage multiple tasks and projects simultaneously.

High level of discretion and confidentiality.

• Punctual, polite, with good professionalism and manners.

Bachelors degree or equivalent experience preferred.

• Notes

The successful applicant will be required to undergo a 3 (three) months probationary period.

• Benefits

Performance based bonus and allowance

• EPF & SOCSO

Annual Leave

• Medical Leave

Free Parking

• Opportunities for Promotion

Professional Development

Join us at Lam Equity and contribute to the growth of the energy industry with your expertise and dedication!

Job Types: Full-time, Fresh graduate

Pay: RM3,

• 00 per month
  
  Benefits:
• Professional development

Schedule:

• Holidays

Monday to Friday

• Weekend jobs

Supplemental pay types:

• Performance bonus

Education:

• Bachelor's (Preferred)

Language:

• English (Required)

Cantonese or Mandarin (Preferred)

License/Certification:
* Driving License (Required)