Personal Assistant

Serving as the primary liaison for the Group CFO with both internal and external stakeholder, handle the management of the Group CFO's diary, including scheduling meetings and appointments. Responsible for developing efficient documentation and filing systems. This role involves providing high-level confidential support to the Group CFO through comprehensive secretarial and administrative services. To Ensure that planning and administrative systems are effectively implemented and maintained. This position reports directly to the Group CFO.

Key Responsibilities

Schedule and manage the Group CFO's calendar, proactively arranging important meetings with internal and external individuals, and maintaining an organized office environment.

Plan and manage complex travel and accommodation arrangements for Group CFO & Senior Management.

Track submission deadlines for HOD reports and follow up with respective HODs to ensure timely submissions.

Proof read, answer, and compose routine correspondence, both handwritten and electronic, prepare selective summaries, and manage follow-up actions for the Group CFO.

Support and coordinate Board/EXCO and other meetings organized by the Group CFO's office, including teleconference arrangements and minute-taking as required.

Coordinate, plan, and organize meetings ranging from small to large scale.

Job Requirements:

Bachelor's degree in Finance, Business Management, Economics, Human Resources, Office Management, Administrative Studies, or a related field.

At least 7 to 10 years of experience supporting C-Level Executives.

Exceptional organizational skills, including the ability to manage calendars and maintain records and files efficiently.

Proven experience in organizing meetings.

Demonstrated ability to achieve high performance in a complex and fast-paced environment.

Mature, with excellent interpersonal skills and the ability to build and maintain professional, friendly, and cordial relationships with stakeholders, including staff, board members, and external partners.

Highly resourceful team player who is also extremely effective independently.

Proactive problem-solving skills with strong decision-making capability.

Proven ability to handle confidential information with discretion, adapt to competing demands, and provide the highest level of customer/client service and response.

Expert-level written and verbal communication skills.

Proficiency in English grammar, spelling, and proofreading.

Proficiency in speaking, reading, and writing Mandarin is required.

Strong computer skills, including proficiency in Microsoft Office programs: Word, Excel, PowerPoint, and Outlook.

Perform general clerical duties including transcribing dictation, scanning, copying, faxing, filing, and data entry. Collect and open mail, and forward correspondence to the appropriate HOD/staff for action.

Manage, follow up, renew, and safeguard documents and agreements in both hardcopy and digital formats.

Undertake special assignments and projects on a wide variety of issues as requested by the Group CFO.

Contribute to the excellent reputation of the Group CFO's office through professional, friendly, and respectful interactions both internally and externally.

Perform other duties as required and/or assigned.