Personal Assistant

We are looking for a dedicated and proactive Personal Assistant to support our Director. As a Personal Assistant, you will be responsible for managing their schedules, organizing meetings, handling correspondence, and performing various administrative tasks to ensure efficient operation of their day-to-day activities. The ideal candidate will be discreet, highly organized, and able to anticipate the needs of our Director.

• Responsibilities:

Manage and maintain the executive's calendar and schedule, including organizing appointments, meetings, and travel arrangements.

• Act as the first point of contact for the executive, screening and handling phone calls, emails, and other communications.

Coordinate and prepare materials for meetings and presentations.

• Assist in personal tasks and errands, such as booking appointments, managing personal finances, and organizing personal events.

Conduct research and compile data as needed.

• Draft correspondence, reports, and documents.

Handle confidential information with discretion and professionalism.

• Prioritize conflicting needs, handle matters expeditiously, and follow through on tasks to completion.

Maintain office systems, including data management and filing.

• Maintain filing systems, both electronic and physical, ensuring accurate record keeping and documentation.

Assist in the preparation of regularly scheduled reports.

• Order office supplies and maintain inventory.

erform administrative duties, such as filing, photocopying, scanning, and data entry.

• Provide general administrative support to executives and other team members as needed.

• Requirements:

Proven experience as a personal assistant, executive assistant, or similar role.

• Excellent organizational and time management skills.

Proficiency in MS Office (MS Outlook, MS Excel, MS Word).

• Strong verbal and written communication skills.

Ability to work independently and proactively.

• Discretion and confidentiality in handling sensitive information.

Bachelor's degree preferred but not required.

• Benefits:

Competitive salary commensurate with experience.

• Opportunities for professional growth and development.

Collaborative and supportive work environment.

Job Types: Full-time, Permanent, Contract
Contract length: 12 months

Pay: From RM2,

• 00 per month
  
  Benefits:
• Flexible schedule

Professional development
Schedule:

• Day shift

Evening shift

• Fixed shift

Weekend jobs

Supplemental pay types:

Performance bonus