Responsibilties- Manage Directors electronic diary, assessing priority of appointments and reallocation as necessary.
- Manage Directors travel arrangements (including visas/accommodation). Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Directors office systems, including data management and filing.
- Maintain records of Directors contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the Directors responsibility chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports and presentations for the Director and any adminidtration & ad hoc job.
- Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
- Manage arrangements for Trustees and Sub-Committee meetings, including production/distribution of agenda and papers.
- Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.
- Meet and greet visitors at all levels of seniority.
- Supervise all Trust incoming/outgoing mail.
- Any other duties as may reasonably be required by the Director
Looking for someone who are - Fresh graduates are welcome to apply
Candidates must have at least a Certificate/Diploma in Business Studies or equivalent.- Proficient in Microsoft Office-Work & Excel for preparing SOP documents and time management.
Strong interpersonal communication and minimal supervisory skills supervision.
- Ability to quickly learn new skills and acquire knowledge.
Organized and disciplined, able to work independently and in a team.- Able to work under pressure
Possess own transport
Job Type: Full-time
Benefits:
Maternity leave- Opportunities for promotion
Parental leave
Schedule:
Supplemental pay types:
Yearly bonus
Ability to commute/relocate:- Shah Alam: Reliably commute or planning to relocate before starting work (Preferred)
Experience:
Business development: 1 year (Preferred)
