Office Operations Executive

Job Position / Title : Office Operations Executive

Job Description: Admin + (HR/Accounts)

Level: Junior/Mid-Level

Location: Cyberjaya

Type: Full-time

Are you a proactive and detail-oriented professional looking to make an impact in a dynamic team environment We are seeking an Office Operations Executive to join our growing company! This unique role blends administrative support with essential HR and accounting tasks, offering a diverse and engaging work experience.

• Key Responsibilities:

_Administrative Duties:_

• Manage daily office operations, including schedules, supplies, and meeting coordination.
  

• Handle phone calls, emails, and correspondence professionally and promptly.
  

• Maintain organized filing systems for easy document retrieval.
  

• Assist in preparing reports, presentations, and other necessary documents.
  

• Coordinate with various departments to ensure smooth workflow.
  

• Organize company events, meetings, and conferences.
  
  _HR Duties:_
  

• Assist in the onboarding process for new employees, including orientation and training coordination.
  

• Maintain and update accurate and confidential employee records.
  

• Support recruitment efforts by scheduling interviews and coordinating with candidates.
  

• Help implement HR policies and ensure compliance with company standards.
  

• Address employee inquiries and support HR in resolving concerns.
  
  _Accounts Duties:_
  

• Assist with data entry for accounts payable and receivable.
  

• Prepare and send invoices to clients, and follow up on payments.
  

• Track and record expenses, ensuring accurate documentation.
  

• Help reconcile bank statements and financial transactions.
  

• Support the preparation of financial reports.
  

• Manage vendor communications, including orders and payments.
  
  
• Qualifications:

• Diploma or Bachelor's degree in Business Administration, HR, Accounting, or related field preferred.
  

• 1-3 years of experience in an administrative, HR, or accounting role.
  

• Proficiency in MS Office (Word, Excel, PowerPoint).
  

• Basic knowledge of accounting software (e.g., QuickBooks, Xero).
  

• Familiarity with HR software and tools.
  

• Strong organizational and multitasking abilities.
  

• Excellent communication and interpersonal skills.
  

• High attention to detail and accuracy.
  
  
• Personal Attributes:

Team player with the ability to work collaboratively.


Self-motivated with a strong sense of initiative.

Flexible and adaptable to changing priorities.

High level of integrity and professionalism.

• Additional Requirements: (MANDATORY)

Photo: Please include a recent photograph with your application.

Age: Candidates should be between 21st till 30th years old.

Gender: Please state in your application or Resume/CV

Marital Status: Please state in your application or Resume/CV

• Benefits:

Competitive salary and benefits package.

Opportunities for professional development and growth.

Friendly and inclusive work environment.

Job Types: Full-time, Contract, Fresh graduate
Contract length: 12 months

Pay: RM2,300.00 - RM3,000.00 per month

Benefits:

• Professional development

Supplemental pay types:

• Performance bonus

Application Question(s):

• To help us better understand your background and fit for the role, please answer the following questions:

Age: What is your current age

Gender: What is your gender

Marital Status: What is your current marital status

Answers : A / G / MS

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administrative: 1 year (Preferred)

Human resources: 1 year (Preferred)

• Account management: 1 year (Preferred)

Language:

• English (Preferred)

Bahasa Malaysia (Preferred)

Location:

• Cyberjaya (Preferred)

Willingness to travel:

25% (Preferred)