YJ Design Studio, established in 2017 by Yassir Jamain, is a dynamic interior design and build firm renowned for its innovative andadaptable approach. The studio skillfully integrates diverse design concepts, materials, and construction techniques to transform clientvisions into reality.
Collaboration is at the heart of YJ Design Studio's ethos, fostering partnerships where clients are encouraged to embrace new designpossibilities. Each project is carried out with an unwavering focus on detail, ensuring exceptional results.
Fueled by a passion for delivering impactful and captivating design solutions, YJ Design Studio is poised for continued growth andexpansion within the industry.
Responsibilities
General office duties :
- Handle incoming calls, emails, and correspondence in a professional manner. Maintain a well-organized and stocked office by overseeing supplies, coordinating with vendors, and ensuring a clean and welcoming workspace.
Document Handling and Filing:
- Manage the flow of office documents, handling invoices & claims to clients, digital organization, project contracts, and tender documents.
Visitor Arrangements:
- Handle all arrangements for visitors, including scheduling, hospitality, and providing a professional and welcoming environment.
Meeting and Event Coordination:
- Organize logistics for meetings and events, including scheduling, room setup, equipment preparation, and supporting company gatherings and employee engagement activities.
Compliance Monitoring:
- Stay updated on local legal and regulatory changes related to HR and workplace management, communicating relevant updates to the management team.
Support for HR and Financial Tasks:
- Provide assistance with HR-related administrative tasks, such as scheduling interviews, maintaining basic employee records, and supporting onboarding activities.Assist with basic financial tracking, including data entry for expenses, invoice & claims verification, and routine financial comparisons to ensure accuracy and support financial processes.
Others:
- Identifying opportunities for process improvement and implementing efficient system and procedures.
- Handle ad-hoc tasks assigned by the management team.
Qualifications
- Candidate must possess at least SPM / O Level, Diploma, Advanced / Higher / Graduate Diploma, any field. (Fresh grads are encouraged to apply).
- Strong organisational & multitasking skills, and attention to detail.
- Strong communication skills, both verbal and written.
- Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- Proficiency in English language.
What We Offer
- We provide market-competitive packages.
- Opportunities to learn and lead: we provide on-the-job training to ensure employees are equipped with the most up-to-date skill sets and knowledge.
- Career development: we work with you to advance your career through short-term assignments, new experiences, etc.
