Office Admin Executive

Procure to Payment

• Source/Contact vendors for quotation

Registration of new vendors

• Raise PR for HR and Office Miscellaneous

Perform receiving in Esker system every month

• Working closely with Finance team on payment update

Prepare blanket PO for selected vendors and Standing Instruction (for house rental)

Office Administration

• Inventory office tracking for office item

Updating monthly Office Expenses (utilities & office expenses)

• Prepare the Standing instruction & Security deposit for house rental

Front Desk

• Answer all incoming calls and handle callers inquiries whenever possible in professional manner.

Re-direct calls as appropriate and take adequate messages (i.e. caller name, time and nature of call) when required.

• Welcome Visitors and Greet them cheerfully, offer drink / seat or escort them to the meeting room.

Offer guests something to drink when required.

• Deal with queries from the public and customers.

Accept and sign for package and distribute mail.

• Assist in the arrangement of sending courier documents and parcels. Order the pre-printed airway bill when required.

Maintain and arrange the reservation schedule for meeting room.

• Maintain a pleasant appearance and tidiness of the reception or lobby area.

Any ad hoc assignment

Staff Attendance

• Process staff attendance in Door Reporting system

Updating Work from Home data

Reporting

• Resolves administrative problems by coordinating preparation of reports, analysing data, and identifying solutions.

Prepare reports for monthly review.

• Job Requirements

Preferably 1-year experience in the related field.

• Diploma or Degree in related field.

High proficiency in Microsoft Office Application

• Handling Pantry Items and office suppliers

Good communication and listening skills.

• Exceptional call handling skills.

Meticulous and result oriented

• Ability in handling multitask

Ability to contribute to and work within a team-based environment.

• Self-motivated and able to work autonomously.

Troubleshooting and problem-solving experience, preferably in an environment providing basic office administration support.

• Knowledge of operation of standard office equipment.

Knowledge of clerical and administrative procedures and systems such as filing and record keeping

• knowledge of principles and practices of basic office management

Job Types: Full-time, Contract

Pay: RM3,

• 00 - RM4,000.00 per month
  
  Benefits:
• Dental insurance

Health insurance

• Maternity leave

Parental leave

• Professional development

Vision insurance
Schedule:

• Monday to Friday

Supplemental pay types:
* 13th month salary