Manager, Record To Report (RTR)

What you'll be doing -

The role of the Record to Report (RTR) Manager is crucial in providing support to the Head of Global Finance Operation (GFO) while fostering collaboration with the Regional Finance Director, Country Finance Manager and Function Lead (PTP, OTC, GIR, GCM), he/she will direct and supervise RTR team in delivery controllership and assurance function to the designated region and business units.

This role will utilize change management principles, processes, and tools to focus on driving financial and operational results for the organization, including planning, implementation, transition, and service delivery of the RTR functions for integrations/ new acquisitions or any continuous improvement or other initiatives/ projects.

Given the paramount importance placed by PPG on financial controls, operational controls, and systems controls, the RTR Manager requires a strategic mindset that capable in fortify and enhance control discipline within the team, recommend and implement Finance policies, procedures, and practices in compliance with legal and regulatory requirements. Ensure compliance with all relevant policies and SOP.

Record to Report.

• Lead the team to be part of controllership team to review and make decision for any adjustment with alignment of local finance to close the books during MEC. Analyze the P&L and balance sheet and able to provide commentary for its fluctuations.
• Review transactions processed by the team. Review (or compile, when required) Financial Accounting reports and reconciliations, provide variance analysis, highlight issues/concerns, and follow up on reconciling items or outstanding matters.
• Lead & manage the team for the month end close to ensure the deadlines & deliverables as agreed in the SLAs are completed on time.
• Coordinate with other finance teams in GSC, HQ & BU to ensure month end and year end closing activities are executed on a timely basis.
• Act as an escalation point for any issues involving the month end close as well as year-end close.
• Liaise with internal and external stakeholders, managing expectation & driving continuous improvement within the team to ensure quality delivery.
• Analyze, review, assess and approve rejection for incomplete supporting documents/evidence.
• Resolve issues escalated from the team and escalate to HOD on matters of severe nature.
• Manage and lead team to respond to compliance audits and audit queries.
• Ensure internal controls are in place, and accounting complies with all external regulations. Keeps abreast of changes of internal guidelines and external accounting standards.
• Guide and coach the team to update the SOPs accurately and timely.
• Prepare and review team performance (team productivity & errors) on a monthly basis for improvements.
• Able to trouble shoot and resolve simple system errors relating to asset accounting, journal processing & SUN system closing tasks.
• Ad-hoc duties that will be assigned from time to time.
• Review / prepare reporting package for legal entities reporting on a timely basis.
• Ensure the information received from GSC team or local finance complies with HK IFRS and Group accounting standards.
• Prepare meaningful analytical review and analysis, accounting journals for correction, workings and schedules, other group reporting deliverables, financial statements etc. on regular basis.
• Support the team or HOD to develop and recommend areas for enhancements and improvements for the current systems and processes to meet the challenges and needs of stakeholders.
• Assist in projects such as Robotic Process Automation/ Continuous Improvement project and plan.
• Responsible for updating desk procedures, control checklist and training materials as and when new enhancement identified, implemented, and communicated.
• The scope of the work includes general & financial accounting, fixed assets accounting including leases, treasury and cash management (if needed), reconciliations, reporting & analysis, month end close and sub-modules.
• Ensure proper back-up plan and if needed, hands-on month end close process.

Leadership and Others

• Direct the teams to deliver services within the agreed service levels and budgetary guidelines defined in the GSC Finance Service Level Agreement.
• Establish efficient communication channels and maintain close working relationships with customers, support personnel and external parties (e.g. banks, auditors, etc.).
• Ensure escalation reports are sent and attention to the right channel.
• Work with Head of Global Finance Operations to set goals and objectives for the RTR team. Monitor and evaluate KPI metrics.
• Contribute to the development and refinement of Service Level Agreement and Service Reporting for the services provided.
• Accountable for achieving the Finance related target key performance indicators (KPI), operational level agreements (OLA) and service levels agreement (SLA) to the customers. Continuously monitor and introduce areas for improvement by acquiring and providing feedback from/to the customers and team.
• Develop, implement, maintain, and ensure adherence to GSC Finance SOP & procedures, and optimize consistency in service delivery to Local Countries.
• Lead & manage continuous improvement (CI), service efficiency initiatives to better serve PPG business needs. Constantly looking for improvement opportunity to strike operational excellent e.g. process. Perform UAT as needed.
• Allocate resources and responsibilities across RTR team to deliver business results. Ensure resource strategy is flexible enough to respond to demand variations.
• Develop contingency plans to manage attrition.
• Establish goals and KPIs for each team lead and evaluate performance throughout the year.
• Manage the performance of the team by conducting performance evaluation and review consistently and provide constructive feedback for improvements.
• Provide guidance, feedback, and reinforcement to RTR Team members regarding development needs and opportunities, and secure resources to support development efforts.
• Act as a role model to team members to encourage good practice, team spirit and a quality-orientated approach.
• Oversee the training and development of RTR Team members to ensure competency in performing task.
• Participate in strategic planning for GSC.
• Develop & manage short and long-term operational and strategic goals for RTR team. Ensure cost efficient use of resources. Identify opportunities to continuously increase savings.
• Develop and maintain good working relationships with counterparts in BU and HQ to ensure smooth processing of transactions. Cultivate a customer service culture within the team. Attending to customers enquiries and concerns in a professional manner.
• Backup team members, maintain effective back-up plan/business continuous plan. Contribute and execute Business Continuity Plan.
• Prepare team budgets and manage costs within budget expenditure guidelines, as needed.
• Any other ad-hoc function assigned.

What you'll need:

Education / Professional Qualification

• A bachelor's degree in accounting and finance or equivalent; and/ or
• Professional qualification in ACCA, CPA, CIMA or equivalent.

Professional Experience

• Minimum 10 years working experience with at least 5 years in a supervisory / managerial position, preferably in a global shared service environment.
• Work experience in a multinational or regional corporate business environment is preferrable.
• Exposure in a large and reputable audit firm would be an added advantage.
• Exposure in SUN accounting systems and/or other ERP systems.
• Possess strong understanding of accounting systems, internal controls, financial reporting, and financial statements analysis.
• Exposure in general ledger, fixed assets and IFRS, month end closing, and closing of full sets of accounts.
• Ability to make a judgement call and make decision to for entry adjustment to close the books during month end.
• Ability to analyze P&L and balance sheet and provide commentary on fluctuations analysis.
• Exposure in reporting packs for group consolidation.

Technical

• Strong on IFRS, US GAAP, relevant local accounting standards
• Exposure on month end close, full sets of accounts, analysis of P&L and balance sheet.
• Strong analytical skills.
• Proficiency in MS excel (e.g., formulas, pivot tables, macros, tables, and graph production) and MS PowerPoint
• Good communication, interpersonal and presentation skills in English
• Fluency in written and spoken English. With Cantonese, is an added advantage.

Competencies

• Quick learner, ability to work independently,
• Proactive and responsible, take ownership of work-streams and proactive problem-solving skills.
• Agile and flexible, adapt quickly to new environment.
• Resilient and durable, able to maintain momentum in the face of obstacles and setbacks.
• Able to deal with ambiguity and uncertainty in an effective manner.
• Ability to work according to strict deadlines and manage various demands, demonstrating accuracy, attention to detail and good time management skills.
• Excellent communication skills, diplomatic, flexible and can do mind-set.
• Have ability to have good grasp of the detail whilst understanding the big picture, and to manage multiple tasks and priorities simultaneously.
• Be able to lead and collaborate effectively across multiple internal functions.