Assist with day-to-day administrative tasks, including answering phones, responding to emails, and managing office correspondence.
Maintain office supplies inventory and place orders as needed. Ensure that office equipment is functioning properly.
Coordinate meetings, appointments, and travel arrangements for staff members. Prepare meeting agendas and take minutes when required.
Financial Data Entry And Analysis
Input financial data into accounting software and spreadsheets. Ensure accuracy and completeness of financial records.
Assist in reconciling bank statements, accounts payable, and accounts receivable. Investigate and resolve discrepancies as needed.
Analyze financial data to identify trends, variances, and opportunities for improvement. Prepare reports and presentations for management review.
Invoice Processing And Billing
Assist in processing invoices, expense reports, and purchase orders. Verify accuracy of billing information and resolve any discrepancies with vendors.
Generate client invoices and statements. Monitor accounts receivable and follow up on outstanding payments.
Budgeting And Forecasting Support
Assist with budget preparation by gathering and organizing financial data. Input budget information into spreadsheets and assist with variance analysis.
Participate in forecasting exercises to estimate future financial performance and resource allocation needs.
Compliance And Documentation
Assist in ensuring compliance with financial regulations and internal policies. Maintain accurate and up-to-date financial records and documentation.
Support audits and reviews by providing documentation, answering inquiries, and assisting with internal control testing.
Job Requirements
Currently pursuing a degree in Business Administration, Accounting, Finance, or related field.
Strong organizational and time management skills, with attention to detail.
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and Google Docs.
Excellent communication and interpersonal skills. Ability to work collaboratively in a team environment.
Prior administrative or finance experience is preferred but not mandatory.
Job Benefits
Hands-on experience in administrative tasks and financial operations within a leading company in the industry.
Mentorship and guidance from experienced administrative and finance professionals.
Opportunity to develop practical skills and knowledge in a real-world business setting.
Potential for growth and advancement within the company.
