Administrative and executive secretaries perform liaison, coordination and organizational tasks in support of managers and professionals and/or prepare correspondence, reports and records of proceedings and other specialized documentation.
Tasks include
Drafting administrative correspondence and minutes;
Obtaining, proposing and monitoring deadlines and follow-up dates;
Screening requests for meetings, scheduling and organizing meetings and travel arrangements;
Assisting in the preparation of budgets, monitoring of expenditures, drafting of contracts and purchasing or acquisition orders;
Liaising with other staff about a range of matters relating to the organizations operations;
Writing and answering business or technical letters and other similar correspondence;
Preparing verbatim reports of proceedings in legislative assemblies, courts of law or other places, using shorthand or specialized office equipment.
Supervising the work of clerical support workers.
Job Requirements
SPM/Diploma/Degree or higher academic qualitifications in any relevant fields.
Exhibit strong negotiation and problem solving skills.
Computer literate and numerate.
Target oriented and ability to work under pressure to meet targets.
