Poste
As a In-Store Administrator, you are required to provide administrative support to store retail team (store consists of 40 - 60 headcount) in ensuring smooth running of functional operations in achieving country business objectives.
JOB DUTIES & RESPONSIBILITIES
Store Administration
Responsible for store procurement including vendor sourcing, retail store supplies, store packaging and pantry replenishment
Support store duty roster and staff breaktime arrangement for store manager approval
Responsible in general store administration E.g., PO, billing verification, petty cash, invoice and receipt of goods for payment purpose
Liaise with Finance team on client payment E.g., bank transfer, closing, overcharged, client currency exchange etc
Liaise with landlord or building management E.g., seasonal carpark and overnight work application; supervise store maintenance issues
Liaise with HR team to prepare monthly report submission including leave record, part timer wages, PH etc
Prepare new joiner onboarding tools & equipment E.g., mobile phone, laptop, access card, business card and uniform in store by requesting with respective departments (IT/HR/vendor)
Coordinate and support store event, staff functions, travel and activities arrangement
Monitor and up-keep yearly renewal of business license for stores on different timeline for different licenses (business license, signage license, music license, PPM license, WRT license)
Coordinate in staff sales activities E.g., handle payment, pack and unpack stocks, list consolidation
Assist in other administrative tasks assigned by HOD when necessary
Stock Operation
Support stock operation in shipment receiving, delivery inspection, quantities verification, stock keeping, local transfer and data maintenance
Manage stock rebalancing and stocks defective transfer with Supply Chain in Singapore
Support full count and cycle count; assist in discrepancies investigation when necessary
Missions
KEY REQUIREMENTS
At least 5 years of experience in an administrative role preferably in a fast-paced environment (retail/FMCG/Sales)
Proficient in MS Office applications
Independent individual who is agile, trustworthy, detailed orientated and high sense of responsibilities
Organized, capable of multi-tasking to deliver efficient result within deadlines
Able to work on retail hours including weekend/PH. (8 hours work/day with 8-10 off days in a month)
