Job Responsibilities:
HR Management:
- HR Operations: Manage all day-to-day HR operations, including employee relations, payroll, and benefits administration. Ensure that HR processes are running smoothly and are compliant with local employment regulations. Update and maintain employee records in the HRIS system.
- Policy Development & Compliance: Develop, update, and enforce HR policies, ensuring they are in line with Malaysian labor laws and corporate objectives. Ensure compliance with all regulatory requirements and company policies. Regularly review and improve HR policies and procedures to ensure consistency and alignment with best practices.
- Performance Management: Oversee the annual performance appraisal process, helping managers set clear objectives, providing training on feedback mechanisms, and ensuring appraisals are completed fairly. Provide guidance and support on employee performance issues and improvement plans.
- Employee Engagement & Retention: Design and implement employee engagement initiatives to improve job satisfaction, foster team collaboration, and build a positive company culture. Analyze turnover rates and develop strategies to increase employee retention and satisfaction.
- Training & Development: Identify skill gaps and design employee development programs, including workshops, seminars, and online learning platforms, to enhance career progression opportunities. Manage training schedules and budgets, ensuring alignment with company goals.
- Compensation & Benefits Management: Review and manage compensation structures to ensure competitiveness and compliance. Oversee benefit programs, including health insurance, bonuses, and other incentives.
- Employee Relations: Act as a trusted advisor to management and employees for handling workplace issues, providing advice, and resolving grievances. Mediate conflicts and offer counsel on employee disciplinary actions.
- Collaboration with Parent Company: Serve as the main HR point of contact for communications and reporting between Exis Tech Sdn Bhd and the parent company in China. Manage any expatriate assignments, ensuring compliance with immigration and legal requirements.
Recruitment & Talent Acquisition:
- End-to-End Recruitment: Lead full-cycle recruitment for all positions, including creating job descriptions, posting job ads, sourcing candidates, conducting interviews, and managing the onboarding process. Manage recruitment for both local and international roles, ensuring the company attracts the right talent to support business growth.
- Talent Pipeline Development: Build and maintain a strong pipeline of qualified candidates for key positions by networking, attending career fairs, and utilizing online platforms. Collaborate closely with department heads to understand staffing needs and create strategic recruitment plans.
- Onboarding & Orientation: Develop and implement a comprehensive onboarding program to integrate new hires effectively. Ensure new hires are properly inducted and understand company values, culture, and policies.
Requirements:
- Bachelor's Degree in Human Resource Management, Business Administration, or related field.
- Minimum of 3-5 years of experience in recruitment and HR management.
- Good command of English, Mandarin, and Bahasa Malaysia written and spoken communication skills.
- Proficiency in Mandarin (written and spoken) is essential due to frequent interaction with the parent company in China.
- Demonstrated experience in managing the full recruitment cycle.
- Excellent interpersonal, communication, and leadership skills.
- Strong organizational and multitasking abilities.
- Strong knowledge of Malaysian labor laws, HR best practices, and regulations.
- Ability to work independently and as part of a team.
- Strong analytical skills and the ability to use data to drive HR decisions.
- High degree of professionalism, integrity, and discretion.
