HR Executive Assistant

BAT is evolving at pace - truly like no other organisation.

To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey!

BAT DIGITAL BUSINESS SOLUTIONS IS LOOKING FOR AN HR EXECUTIVE ASSISTANT

The HR Executive Assistant provides comprehensive administrative and operational support to the Regional Head of Procurement and to the Product Centre wider Team related to HR matters. This role requires a highly organized and detail-oriented individual with excellent communication and interpersonal skills.

SENIORITY LEVEL: Non-Management

FUNCTION: Operations

SALARY RANGE: Starting From RM5,400.00 + Excellent Benefits + Bonus

LOCATION: Damansara City, Kuala Lumpur

Reports to: HRBP

Reporting Level: Individual Contributor

Geographic Scope: APMEA

WHAT YOU WILL BE ACCOUNTABLE FOR

Administrative Support:

• Manage calendars and schedule meetings for the Regional Head of Procurement.
• Coordinate travel arrangements, including booking flights, hotels, visa and transportation for the Product Centre Team.
• Prepare and process expense reports.
• Maintain confidential employee records and files.
• Draft and format correspondence, presentations, and reports.

HR Operations:

• Assist with onboarding processes, including preparing new hire paperwork.
• Support the administration of employee well-being programs.
• Assist with the coordination of employee training and development initiatives.
• Assist with employee relations matters, as needed.

Other Duties:

• Provide general office support, such as ordering supplies and maintaining office equipment, building management.
• Assist with special projects and initiatives, as assigned.

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• 1+ years of experience as an administrative assistant or in a similar role, preferably in an HR department.
• Strong knowledge of HR principles and practices.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.

WE ARE BAT

At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at BAT.

• Global Top Employer with 53,000 BAT people across more than 180 markets
• Brands sold in over 200 markets, made in 44 factories in 42 countries
• Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
• Diversity leader in the Financial Times and International Women's Day Best Practice winner
• Seal Award winner one of 50 most sustainable companies BELONGING, ACHIEVING, TOGETHER

Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!