Front Desk Representative

Early Applicant

Exp: 5-7 Years

Job Description

Job Responsibility

Greet and welcome visitors, and direct them to the meeting rooms and inform colleagues on the arrival of their visitors.
Manage incoming calls, directing them to the appropriate departments or personnel.
Receive, sort, and distribute mail and deliveries.
Provide general administrative support to various departments.
Maintain and update company records, databases, and filing systems.
Assist in the preparation of reports, presentations, and documents.
Oversee office supplies, ensuring adequate stock levels and making necessary orders.
Coordinate office maintenance and repairs as needed.
Assist in planning and organizing company events, meetings, and conferences.
Coordinate logistics, including catering, equipment setup, and guest accommodations.
Assist in arranging travel itineraries, accommodations, and transportation for employees and visitors.
Assist in managing travel expenses and reimbursements.
Any ad-hoc duties that may be assigned from time to time.

Job Requirements

Diploma or Degree in Business Administration, Management, or related field. Additional administrative or secretarial training is a plus.
At least 5 years of working experience as a secretary or administrative assistant, preferably in a manufacturing or engineering-related industry.
Proficient in MS Office applications.
Strong written and verbal communication skills.
Excellent organizational and multitasking abilities to manage various tasks and priorities efficiently.
Maintain a professional demeanour, especially when interacting with external partners and distributors.

Job Benefits