Administrative and executive secretaries perform liaison, coordination and organizational tasks in support of managers and professionals and/or prepare correspondence, reports and records of proceedings and other specialized documentation.
Drafting administrative correspondence and minutes;
Obtaining, proposing and monitoring deadlines and follow-up dates;
Screening requests for meetings, scheduling and organizing meetings and travel arrangements;
Assisting in the preparation of budgets, monitoring of expenditures, drafting of contracts and purchasing or acquisition orders;
Liaising with other staff about a range of matters relating to the organizations operations;
Writing and answering business or technical letters and other similar correspondence;
Preparing verbatim reports of proceedings in legislative assemblies, courts of law or other places, using shorthand or specialized office equipment.
Supervising the work of clerical support workers.
To make sure all matters related to FW such work permits renewal update.
Maintain all foreign workers records.
To prepare foreign worker documentation such as offer letter, contract extension, deduction, exit documentation, salary increment letters, memos for any announcement from Management, and other Foreign Worker-related letters.
Handling all matter to the process of foreign worker such as application of Calling VDR, FOMEMA, Renew PLKS LEVI, Insurances, Passport and Permit renewal and all related documents.
To update and maintain database, documentation and ensure proper filing on all foreign worker-related files.
Handling all employee inquiries, grievances and dispute settlements according to labor law and government compliance
To assist in scheduling and preparation of FOMEMA for foreign worker.
To assist in Foreign Workers clearance and exit at KLIA.
Others administrative related functions as when assigned from time to time.
Job Requirements
SPM/Diploma/Degree or higher academic qualitifications in any relevant fields.
Exhibit strong negotiation and problem solving skills.
Computer literate and numerate.
Target oriented and ability to work under pressure to meet targets.
Good written and verbal communication skills.
Fluent in Bahasa Malaysia and English.
Aggressive and fast learner.
Good attitude and responsible character.
Business-minded with entrepreneurship skill.
Job Benefits
KWSP
SOCSO
Annual and medical leave shall be in accordance with the prevailing Labor Law
