Job Description:
We are looking for an Executive Assistant to provide daily operation support to management and ensure the smooth and efficient running of the office. In this role, you will be required:
- To support the management to attend and organising the meeting or some key events of the company, minutes recording and follow up on the action items with the respective departments.
- To prepare correspondence on behalf of management, including drafting work instructions, operational guidelines, general replies and etc
- To follow up and update on the going projects/work progress from all departments
- To follow up and analyse the daily report from the functional departments.
- To support the management in data analysis, check and review the requests or proposal papers by functional team or project team before the approval by management.
- To do translation between English and Mandarin or English and Malay for meeting papers, minutes, correspondences and other business documents/materials.
- Perform variety of office and personal errands such as bills, staff claims submission, staff business trip travelling arrangement, coordinate CEO's and Senior Management schedule and etc
- To perform other duties and ad-hoc task as assigned
Qualifications:
Candidate must possess at least a Bachelor Degree/ Professional Degree/ Advance Diploma in Business Studies/Administration/Management, Accounting or equivalent.
At least 5 year's experience in administrative roles/ executive assistant or personal assistant roles. Past experience in business analysis will be an added advantage.
Requirements:
- Required skill(s): Management, Organisation, Communication, Presentation and Microsoft Office (Excel, Powerpoint and Word)
- Good communication and negotiation skill, both oral and written, with strong command of English, Mandarin and Bahasa Malaysia
- Possess professionalism in handling people, independent and confidentiality
- Possess a good working attitude, mature, multi-tasking, eye for detail, proactive with sense of urgency, responsive and reliable
- A high degree of integrity and commitment is required for this position.
- Possess own transport and willing to travel
- Professional appearance and good manners
