Executive Assistant

Early Applicant

Exp: 3-5 Years

Job Description

Job Responsibility

Manage executive calendars, including scheduling meetings, and appointments.
Prepare and distribute correspondence, presentations, and reports on behalf of executives.
Act as a gatekeeper for executives, screening and prioritizing incoming emails, phone calls, and other communications.
Conduct research and compile data as requested by executives to support decision-making and strategic initiatives.
Assist with the preparation and organization of meetings, including agenda creation, meeting minutes, and follow-up action items.
Coordinate with internal departments and external stakeholders on behalf of executives to ensure smooth communication and collaboration.
Manage expense reports and reimbursement requests for executives, ensuring accuracy and compliance with company policies.
Handle confidential information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity.
Provide ad hoc administrative support to the executive team and other departments as needed.

Job Requirements

Qualification: Bachelor's degree in Business Administration, Management, or related field preferred.
Language Skill: English, Bahasa Malaysia, Mandarin (Proficiency in reading will be an added advantage).
Preferably, candidates with experience of 3 years to 5 years.
Proven experience as an Executive Assistant or similar role supporting senior executives in a fast-paced environment.
Excellent organizational skills with the ability to multitask and prioritize workload effectively.
Strong attention to detail and accuracy in all tasks, with a commitment to meeting deadlines.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Exceptional communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
Discretion and confidentiality in handling sensitive information and matters.
Proactive problem-solving skills and the ability to anticipate the needs of executives.
Flexibility and adaptability to changing priorities and requirements.
Ability to work with minimal supervision, with good communication and reporting skills.
Team player and a meticulous individual with a strong sense of responsibility and initiative.
Go-getter attitude, willingness to try new things.

Job Benefits