Acts as a personal assistant to the Group Deputy Managing Director.
Responsible for providing the necessary support by offering a complete secretarial and administrative support service and general office duties of a responsible and confidential nature.
Performs all secretarial tasks, including transcribing and proofreading confidential correspondence, preparing reports and minutes of meetings, scheduling appointments and maintain confidential files and other material.
To schedule and attend to the preparation of DGMDs meetings, Management meetings and other ad-hoc meetings including compilation and distribution of meeting folders/papers.
To attend DGMDs meeting and Management meetings and prepare draft minutes, extract and circular minutes.
Maintains calendar of appointments, ensuring DGMDs is apprised of all appointments and changes as well as matters requiring immediate attention.
Uses automated office systems to prepare letters, memoranda and reports.
Opens and screens mail addressed to DGMDs office, answers routine mail independently and routes other mail with background material as necessary.
Maintain all files ensuring that material is properly marked and accessible for immediate use.
Maintain files of all minutes taken at committee meetings or whatever meetings for future references.
Coordinates all travel arrangements for DGMDs office.
Acts as DGMDs liaison both to internal and external parties.
Able to work long hours, travel and ability to work under pressure.
Job Requirements
Candidate must possess at least a Certificate/Diploma in Secretarial or equivalent.
At least 3 year(s) of working experience in the related field. Fresh graduate will be considered.
Proficiency in both written and spoken in Mandarin, English and Bahasa Malaysia.
Possess excellent business letter writing skills.
Computer literate. Microsoft Office Words, Excel and Powerpoint.
Ability to exercise own discretion and make sound decisions.
Pleasant and approachable with good interpersonal skills.
Attention to details, able to take own initiative, and communicate effectively.
