Event Representative

Early Applicant

Exp: 2-3 Years

Job Description

Job Responsibility

At least 2-3 years working experience in the event management field.
Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
Excellent communication skills, both written and verbal.
Attention to detail and a proactive approach to problem-solving.
Ability to work independently and as part of a team in a fast-paced environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Online Cloud system such as one drive and google drive is a must.
Flexibility to work evenings, weekends, and travel as required for event support.
Passion for the event industry and a desire to learn and grow in a dynamic environment.
Able to move around independently.

Job Requirements

Assist in graphic and event logistics planning, including vendor coordination, and contract management.
Support the development and maintenance of event budgets, tracking expenses, and managing financial records.
Collaborate with internal teams to ensure timely delivery of event-related materials and services.
Assist in sourcing and managing event supplies, equipment, and rentals.
Aid in creating event timelines, schedules, and production documents.
Assist with event registration processes, attendee management, and coordination of special requirements.
Assist in the coordination and execution of pre-event, on-site, and post-event activities.
Contribute to the development of event layouts, floor plans, and seating arrangements.

On-Site Event Support

Provide support during event setup, ensuring that all elements are properly arranged and organized.
Assist with on-site event management, including vendor coordination, troubleshooting, and guest assistance.
Collaborate with the event team to address any unexpected issues and ensure a smooth event flow.
Assist with the coordination of event entertainment, performances, and technical requirements.
Assist with the management of part timers and staff, ensuring they are informed and well-prepared.

Post-Event Tasks

Support the post-event evaluation process, including gathering feedback from attendees, vendors, and stakeholders.
Assist in the analysis of event data, such as attendance numbers, survey results, and financial reports.
Contribute to the preparation of post-event reports, highlighting key findings and areas for improvement.
Aid in the documentation and organization of event files, photos, and related materials.
Assist the superior by performing ad-hoc duties as assigned

Job Benefits