Event Manager

We are seeking a highly organized and dynamic Event Manager to oversee the planning, execution, and success of a variety of events. The Event Manager will be responsible for managing all event logistics, from conception to completion, ensuring that events run smoothly and meet the desired objectives. The ideal candidate is a proactive leader with strong communication and project management skills, capable of handling multiple tasks and deadlines.

Responsibilities:

Event Planning & Coordination:

• Work with clients to understand their vision, objectives, and budget for the event.
• Develop detailed event plans including timelines, budgets, and logistics.
• Select and liaise with vendors (e.g., caterers, AV suppliers, venues) and negotiate contracts.
• Coordinate event setup, including staging, lighting, seating, and sound requirements.

On-Site Management:

• Oversee event day operations including registration, setup, catering, and breakdown.
• Ensure smooth event flow by addressing and resolving any on-site issues.
• Act as the primary point of contact for vendors, staff, and clients during events.

Budget Management:

• Prepare and manage event budgets, track expenses, and ensure financial objectives are met.
• Provide regular reports to stakeholders on the financial status of events.

Marketing & Promotion:

• Collaborate with marketing teams to develop promotional strategies for events.
• Assist in the creation of promotional materials (e.g., invitations, brochures, social media content).

Post-Event Evaluation:

• Gather feedback from clients, attendees, and team members to evaluate the event's success.
• Prepare post-event reports detailing successes, lessons learned, and recommendations for future events.

Team Management:

• Lead and coordinate internal teams, including volunteers, support staff, and external vendors.
• Train and guide event staff to ensure everyone is aligned with the event objectives.

Desired Skills & Experience:

• Proven experience as an Event Manager or similar role.
• Strong project management skills and ability to manage multiple events simultaneously.
• Excellent communication and negotiation skills.
• Ability to work well under pressure and handle last-minute changes.
• Knowledge of event planning and marketing techniques.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides).
• Proficient in Adobe Illustrator for creating event floor plans and adjusting artwork for print.
• Budgeting and financial management skills.
• Proficiency in related event management software.
• Flexibility to work evenings, weekends, or holidays as required