Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
Interrelations
The position reports to Manager.
Formal authorities
Has the authority to act within this Functional Description and within the chart of authority as outlined in the companys Global Integrated Management System (GIMS).
Main responsibilities
Position-holder is responsible for:
Acting as subject matter expert (SME) for digitalisation tool
Attending to all supplier invoices which did not interface successfully into supplier invoice processing platform
Annotation of new supplier invoices for newly registered suppliers
Performing testing for newly created entities in digitalisation tool
Attending to basic troubleshooting
Performing supplier reconciliation between supplier statement of account (SOA) and supplier balances in IFS. Also to provide detailed explanation /status on variances.
Performing clearing for Supplier Payment on Account (SUPOA) and to ensure outstanding items are addressed within specific time frame
Identifying and developing process improvement plans where required
Attending to any adhoc tasks as assigned
Developing and documenting systems, operation processes and reporting flows as required
Treating all information received as strictly confidential
Accountabilities
The position-holder will be measured against:
KPIs specified in SLA
Accounting accuracy
Delivering of relevant, timely and accurate information
Compliance of accounting policies and procedures
Compliance of Audit, Tax, and regulations
Health & Safety
As an employee:
The employee is responsible to adhere to the companys health and safety* requirements to ensure their own safety and the safety of their colleagues by:
participating in risk assessment processes in the workplace
completing required health and safety training and certifications
following safe work practices and procedures and use personal protective equipment (PPE) when required
inspecting equipment and the workplace regularly and actively eliminating hazards
reporting accidents, incidents, injuries, near misses, safety risks and issues of non-compliance with health and safety procedures according to internal procedure
Developing the safety culture at own workplace and cooperating with others on matters relating to health and safety
- this includes physical as well as psychosocial health and safety
Qualifications
Bachelors degree preferably in Engineering (Computer Science/ Mechatronic / Computer Engineering/ Electronics / Mechanical) or equivalent
+2 years of relevant experience
Previous experience in a similar environment within an organisation or SSC/BPO environment is advantageous
Data engineering Coding is advantageous
Computer literacy Excel, Word and other large enterprise systems is advantageous (e.g. IFS, SAP, Oracle etc.)
Good command of the English language (spoken & written). Additional European / Middle Eastern / Asian language(s) skills will be advantageous
Additional preferences
Excellent communication skills and cultural awareness
Positive attitude, customer centric mindset and willingness to go the extra mile to meet organizational goals
Previous experience in migration process and/or system implementation preferred
Proven ability to learn and understand new software/accounting systems
Ability to build good relationships with different stakeholders
Attentive to detail and deadlines
Structured and well-organised
Ability to resolve problems and deal with high volume transactions
Analytical skills
Sharp judgment
Ability to multi-task and prioritize
Accountability and responsibility, independent working style
Process Involvement
AP
Month End Closing
Policies & Procedures
FSS Work instructions
Monthly Financial Reporting
