Job Overview: Our Client is looking for an experienced Senior Company Secretary who is responsible for ensuring the efficient administration of a company, particularly with regard to ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the board of directors are implemented.
Key Responsibilities:
- Corporate Governance:
- Advise the board of directors on governance matters and compliance with corporate governance standards.
- Ensure compliance with statutory and regulatory requirements and maintain statutory books, registers, and filings.
- Prepare and file necessary documentation with government agencies, such as annual returns and resolutions.
- Board Support and Communication:
- Organize and attend board and committee meetings, including the preparation of agendas, taking minutes, and maintaining records.
- Facilitate effective communication between the board, management, and shareholders.
- Assist in the induction and training of new directors and provide guidance on their duties, responsibilities, and governance matters.
- Shareholder Relations:
- Manage relationships with shareholders, ensuring compliance with shareholder communication requirements and managing share transactions.
- Assist in organizing shareholder meetings and preparing necessary documentation.
- Corporate Secretarial Duties:
- Maintain the company's registers and records, including those related to shareholders and directors.
- Ensure compliance with corporate governance codes and best practices.
Skills and Qualifications:
- Bachelor's degree in Law, Business Administration, Finance, or a related field.
- Professional qualification as a Company Secretary (e.g., ICSA qualification).
- Minimum 5-8 years proven experience as a Company Secretary.
- Strong knowledge of corporate governance and company law.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management abilities.
- Attention to detail and ability to work under pressure.
- Integrity and discretion when handling confidential information.
- Ability to understand Mandarin is an added advantage.
Working Conditions:
- Typically office-based, although may require attendance at board meetings and shareholder meetings outside regular office hours.
- May involve occasional travel.
