Contract Admin

70% Finance and Procurement:

1) Raising Purchase Requisitions to secure budget for the Performance Marketing and CRM teams on a quarterly basis

2) Performing Goods Received Note (GRN) and liaising with Accounts Payable team to process payment to vendors

3) Monthly spend reconciliation and tracking against approved Purchase Order amounts

4) Invoice breakdown and categorisation of line items spends to the various business units

5) Liaising with vendors for media plans and insertion order signing

6) Working with procurement, finance planning and analysis as well as accounting team to align on department's spends, vendor selection and onboarding

7) Collaborating with external vendors to resolve invoicing issues

20% Operating Standards

1) Manage and establish processes around vendor onboarding and finance operations workflow

2) Learn to use various user interfaces, providing access to additional users

3) Stay up to date with Grabs finance and procurement processes, ensuring new practices are adopted and strictly followed

10% General Admin

1) Schedule and coordinate office and team events

2) General administrative tasks and projects for the team

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Qualification:

Minimum of 2 years of administrative experience managing invoices and payables

Excellent organisational skills and time management skills

A work smarter, not harder mindset - scalable approaches to recurring challenges

Proactive with high attention to detail

Ability to adapt and work in a challenging and dynamic environment

Ability to multi-task and execute with speed

Advanced Google Suite skills and highly computer literate

Experience working on invoicing systems such as Oracle Fusion

Strong team player and interpersonal skills