Compliance Lead

Position Summary

Provide efficient and effective development, implementation and update of Supply Chain policies, guidelines and procedures to support on all Supply Chain activities and in compliance to KPOC and PETRONAS Tenders & Contracts Administrative Manual.

Responsibilities also include effective management, planning, tracking and reporting of the annual KPOC Procurement Plan (KPP), day-to-day operation of the Tender Committee (TC) and contract management activities. Also, key is the implementation of governance and compliance strategies to ensure all legal documents (contracts) comply with the statutory laws and regulations in the Oil and Gas industry while meeting the business objectives of KPOC.

Liaise between KPOC and its business partners to ensure a continuous workflow of items throughout the supply chain.

Principle Accountabilities

1. Develop, review and maintain documentation for Supply Chain policies, guidelines and procedures including leading the execution and providing guidance to these procedures in SCM and in the Business to ensure effective implementation across all supply chain activities.
2. Ensure quality delivery of CP governance both in the pre-award and post award space and Tender Committee operations by effectively following up and closing-out inefficiencies and non-compliances.
3. Review draft TC submissions (e.g. CP strategies, Sourcing & Award strategies) to validate compliance prior to TC presentations.
4. Advise and guide the Tender Committee members relating to supply chain policies, guidelines and procedures while maintaining the confidentiality of tender information, evaluations and documents.
5. Manage and liaise with PETRONAS on tender matters or any requirements from PETRONAS to ensure smooth and prompt dissemination of information and instructions to KPOC.
6. Ensure reliability and continuous improvement of governance and compliance aspects in Supply Chain activities by monitoring effectiveness, conducting annual look-back sessions and executing specific deep dive reviews and studies.
7. Manage the implementation of Contract Holder and Contract Owner competence assessment and support the delivery of CP & MM related training programs.
8. Plan and consolidate company's tender packages for in-house tender packages (KPP) from respective line departments.
9. Initiate any supply chain management process improvement initiatives to support business activities.
10. Monitor, prepare and submit monthly/quarterly reporting on company's procurement activities, in-house procurement plan (KPP) for KPOC Management consolidation and review.
11. Monitor, prepare and submit monthly/quarterly reporting on the contract management activities but not limited to the monitoring of Approved Contract Value, Contract expiry, Contractor's performance.
12. Initiate any supply chain management process improvement initiatives to support business activities.
13. Liaison in internal and external audits with Business Assurance team, e.g. PSC Audit, Compliance Assurance Review, and Domestic Investigation related to Contracting and Procurement.
14. Lead/coaching contract administrator/technical assistants of other department in respect of procurement purchase through SAP and manage issues relating thereof.
15. Provide advice and guidance to users on managing contractual issues after post award and disputes relating to RO/PO in SAP.
16. Lead an internal audit of SCM, analyse and prepare reports on readiness for MPM and Shareholder audits.
17. Analyze contractors performance and prepare/consolidate reports with recommendations based on CO/CH's evaluation for contract compliance improvements.
18. Lead initiatives on SAP improvements towards achieving an efficient and productive monitoring of Contract status and contractor's performance.
19. Ensure appropriate documentation in line with approved policies and manuals. Promote and maintain a high level of business control and governance awareness through self-assessment reviews in relation to procurement approval process via SAP.
20. Ensuring post-award contracts vis--vis the ACV, RO, contracts closure certificates are within the contract terms and compliance by the contract holders according to scope of works and PTCAM.
21. Additional knowledge in law for better understanding in legal disputes transpired from tender issuance is preferred.

Requirements

1. Bachelor's Degree from an accredited university. Preferably core study in Law, Business, Supply Chain or related.
2. Minimum 8 years of working experience in Supply Chain management within Oil and Gas industry.
3. Knowledgeable in Oil & Gas upstream procurement policies, procedures and guidelines.
4. High integrity and trustworthiness
5. Skilled in business planning with multiple stakeholders
6. Excellent communication, influencing, and negotiation skills
7. Expert in contract execution and administration
8. Focused and resilient under stress.
9. Malaysia applicants only.