Company Secretary Admin

Join us you will enjoy with below benefits:

• Office access by Public Transport

Birthday Leave, Annual Leave, Medical Leave

• Flexible working hours arrangement

Life token: Vision, Medical, Insurance claimable

• Contribution for Epf, Sosco, Eis

• Job Descriptions:

• Administrative Support:

Assist the Company Secretary and the team with daily administrative tasks.

• Manage the departments schedule, including arranging meetings, appointments, and travel arrangements.

Prepare and distribute meeting agendas, minutes, and supporting documents.

• Handle correspondence, emails, and phone calls, ensuring timely responses.

• 2.Document Management:

Maintain and update corporate records, including registers, minute books, and statutory documents

• Ensure proper filing and archiving of documents, both physical and electronic.

Assist in the preparation and submission of statutory filings and returns to relevant authorities.

• 3.Compliance and Governance

: Support the Company Secretary in ensuring compliance with statutory and regulatory requirements.

• Assist in the preparation of reports and documents for board meetings and shareholder meetings.

Help monitor changes in relevant legislation and the regulatory environment.

• 4.Coordination and Communication:

Act as a liaison between the Company Secretary department and other departments within the organization.

• Facilitate communication with external stakeholders, including regulatory bodies, auditors, and legal advisors.

Coordinate the distribution of documents to board members and other relevant parties.

• 5. Project Assistance

: Assist in special projects as required, such as corporate restructuring, mergers and acquisitions, and other strategic initiatives.

• Support the implementation of new systems and processes to improve departmental efficiency.

• 6.Other Duties

: Maintain confidentiality and handle sensitive information with discretion.

• Perform any other related duties as assigned by the Company Secretary or department head.

• Job Requirements:

Candidate posses to have Diploma/ Degree in Business/ Corporate Administration or any related field.

• Preferably candidate to have at least 1-3 years of administrative role.

Strong organizational and multitasking skills.

• Excellent written and verbal communication skills.

Proficiently in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Attention to detail and accuracy.

Ability to work independently and as part of a team

• Familiarity with corporate governance practices and regulatory requirements is an advantage.

Job Type: Full-time

Pay: RM2,500.00 - RM4,500.00 per month

Benefits:

• Flexible schedule

Maternity leave

• Opportunities for promotion

Parental leave

• Professional development

Schedule:

• Monday to Friday

Supplemental pay types:

• Yearly bonus

Experience:

* Secretary: 1 year (Required)