Perform various administrative tasks, including answering phone calls, managing correspondence, responding to emails, and handling deliveries.
Respond to inquiries and resolve issues related to administrative functions.
Assist in the preparation, editing, and formatting of documents, reports, and presentations.
Maintain and update office records, files, and databases to ensure accuracy and organization.
Ensure the cleanliness, maintenance, and upkeep of the office environment.
Assist in the organization and coordination of company events or special projects.
Coordinate calendars, schedule meetings, and make travel arrangements.
Maintain confidentiality and handle sensitive HR information with discretion.
Support recruitment and onboarding processes, including job postings, resume screening, and interview scheduling.
Monitor and record staff attendance and leave applications, and manage other HR-related matters.
Ensure employees adhere to ISO 27001:2022 standards and other regulatory requirements.
Record and monitor inventory for both office purchases and product purchases from suppliers for warranty, stock control, and project reference purposes.
Manage petty cash claims for directors, office, and all staff.
Perform data entry and preparation of documents related to financial transactions.
Assist with project management tasks, such as tracking deadlines, coordinating efforts, and preparing reports.
Conduct research and gather information to support decision-making and project initiatives.
Perform other administrative duties and ad hoc tasks as assigned by supervisors from time to time.
Job Requirements
Diploma or degree in Admin or HR or a related field is preferred
Proven experience as an Administrative Assistant or in a similar role
Proficiency in Read, Write and Speak in Mandarin for handling documentation tasks is required.
Proficiency in Microsoft Excel & Word
Excellent communication and interpersonal skills
Strong organizational and time management skills
Attention to detail and accuracy
Ability to work independently as well as collaboratively in a team environment.
High level of integrity and discretion when handling sensitive HR information.
A proactive and self-motivated attitude with a willingness to learn and take on new responsibilities.
