Job Description
Billing Operations
Manage the media billing processes which involves,
- Co-coordinating with media planning teams on billing instructions
- Media plan actualization and reconciliation on monthly basis
- Update spots and remarks on Publicis's proprietary billing platform based on actualized amount
- Generate proforma invoices for shared service team's approval
- Resolving billing discrepancies with relevant stakeholders e.g. media vendors, media, finance and shared service teams
- Billing status monitoring and reporting
- Participate in finance WIP billing meetings to make sure Client's invoices get processed and meet billing timelines.
Other billing requirements include,
- Support requirements for onboarding of new suppliers
- Ensure 100% billing completion within three months of activity end date
- Resolve/respond to client billing queries
Media Buying (Offline and/or Online)
- The day-to-day media buying for the agency
- Deliver excellent master contract pricing through negotiation and relationships with media owners, wherever applicable
- Develop understanding of client business and role of online in delivering objectives ways of working from planning to getting approval and billing process
- Deliver added value opportunities across clients wherever possible
- Book all campaigns according to the brief (with confirmed media) and ensure financials are correct
- Monitor campaign delivery and reconcile any under deliveries
- Assist with auditing process across specific client base
- Follow through the closed job for invoicing process (incl. (proof of ads, supplier invoices, TV reporting, signed schedule)
- Constantly monitor performance and delivery of ad server and vendor reporting.
- Monitor and report on clients expenditure update by campaign by media, if needed
- Keep track of clients media master contract fulfilments
- Prepare CI for all mediums and help Planners manage all material submission timelines
- Maintain co-ownership of WIP report with finance team, ensure that jobs are progressively reconciled and closed
Qualifications
- A minimum of 3-4years experience inmedia agency handling media trafficking or buying. Familiar with and have worked with the major publishers
- Proficiency in offline buying. Preferably has experience with online buying (both self-served and managed service) and digital ad operations
- Strong in numbers and intermediate skills in Microsoft Excel (such as pivot table and v-lookup)
- Analytical and meticulous with an excellent eye for details
- A team player with an action-oriented mind-set, who is able to work with minimal supervision
- Eager to learn and to be an expert on billing tools and systems
- Excellentwritten and verbal communication skill
- Proactive and ability to prioritize tasks, work well under pressure
