1) Secretary duties- To arrange and schedule meeting appointment and update calendar
- Filter all incoming calls to the MD and ED.
- Responsible for travel arrangements for MD, ED and family, flight and hotel bookings and authorizations, both for domestic and international destinations
- Do the itinerary book and print out related documents needed.
- Flight reservations, travel arrangements and hotel booking for companys VIP guests and visitors.
- Follow up and arrange for Doctor/ Hospital appointments.
- Reverts and replies emails, letter & other correspondences accordingly on behalf ED when necessary.
- To maintain proper and effective filing system.
- Follow up regards on correspondence letter- status of property, handover keys
- Taking care for maintenance of property
- Liase with the tenant, management and contractor
- Forward invoice to Raja Hamzah and Raja Farhana, follow up with Suasana Lumayan for eg- fire insurance, sinking fund, service charge, assessment bill and etc.
- Rent out/ advertise/ email and inform to agents
- Prepare the tenancy agreement and supporting documents (authorization letter, tnb & syabas letter, receipts, ssm, and etc).
- Go to the premise for checking if the tenant to move out.
- Do rental collection and follow up PD cheques/ bank in cheque
- Do report on rental by attached all proof of payment, vacant unit, outstanding, and renewal tenancy.
- Scan, Email, WhatsApp and post invoice property under company
- Renewal tenancy/ increase of rental letter
- Remind tenant if the tenancy about to expired need to give letter whether to continue rent or move out
- 3) Maintenance & Renovation (ALL COMPANY, PROPERTY AND OFFICE)
- Need to call, see and show supplier what the problem for aircond, leaking, cctv, fingertec, time tec, alarm, wiring, etc.
- Coordinate and monitor the renovation at property and office.
- Liase with contractor and management GBC.
- Get quotation and approval from Datin.
- Follow up the problem if not settle and check if the suppliers have done it right.
- Take picture and do report for every maintenance problem for payment and record purpose.
- Prepare correspondences, memo, presentations and execute communications as directed by the MD and ED.
- Coordinates with other Admin regarding office repair and maintenance, groceries, telephone issues, floor plan, equipment repair and maintenance, and other Admin concerns.
- To buy furniture/ office asset and in charge in renovation/cleaning for office.
- To make sure cleanliness for the office.
- Manage and maintain office furnishing, equipment and supplies, and provides administrative support for the maintenance of the telephone, communication and computing system.
- Any other works assigned by Directors/ Management.
Job Type: Full-time
Pay: RM1,
- 00 - RM2,500.00 per month
Benefits: - Additional leave
Cell phone reimbursement Maternity leave
Opportunities for promotion Professional development
Schedule:
Supplemental Pay:
Performance bonus
Ability to commute/relocate:- Kelana Jaya: Reliably commute or planning to relocate before starting work (Preferred)
Education:- Diploma/Advanced Diploma (Preferred)
Experience:- Administrative: 1 year (Preferred)
Language: Bahasa Malaysia (Preferred)
Location:
Application Deadline: 08/16/2024
Expected Start Date: 09/02/2024
