Job Responsibility
Key Responsibilities
- Administrative Support: Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and making travel arrangements.
- Communication: Serve as the primary point of contact for internal and external communications, screening and directing phone calls and emails as appropriate.
- Documentation: Prepare and distribute correspondence, reports, and presentations, ensuring accuracy and adherence to company standards.
- Record Keeping: Maintain organized and up-to-date records, files, and databases, both electronic and physical.
- Meeting Coordination: Coordinate and prepare materials for meetings, take minutes, and follow up on action items as needed.
- Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
- Team Collaboration: Collaborate effectively with colleagues across departments to support company initiatives and projects.
- Special Projects: Assist with ad hoc projects and tasks as assigned by the executive team, demonstrating flexibility and willingness to contribute to the overall success of the organization.
Job Requirements
We are looking for a highly organized and proactive Executive Secretary cum PA to provide administrative support to our CEO. The ideal candidate should have at least 5 years of relevant experience with a medium to large organization. The Executive Secretary will play a crucial role in ensuring the smooth and efficient operation of our office, handling a variety of tasks with professionalism and attention to detail.
- Bachelor's degree in Business Administration or related field preferred.
- 5 years or more of experience as an Executive Secretary or in a similar administrative role
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills in English and Mandarin
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Ability to multitask and prioritize workload effectively in a fast-paced environment.
- Professional demeanor and the ability to interact with individuals at all levels of the organization.
- Language proficiency: English, Mandarin.
Job Benefits
- EPF / SOCSO / PCB
- 5 working days a week
- Shorter working hours
- Free flow snacks & beverage
- Sport activity / Team building
- Monthly birthday celebration
- Comfortable working environment
- Follow all gazette public holiday (Federal Territory of Kuala Lumpur)
