We are seeking a dedicated and detail-oriented Administrative and HR Assistant to join our team and provide valuable support to our administrative and human resources departments. The ideal candidate will be a proactive and organised individual with a strong work ethic and the ability to handle various administrative tasks, as well as assist in HR-related activities. This role plays a crucial part in ensuring the smooth operation of our organization.
Key Responsibilities:
- Manage and organize files, documents, and records.
Answer and direct phone calls, take messages, and handle inquiries.
- Assist with scheduling meetings, appointments, and conference calls.
Coordinate office supplies, equipment, and maintenance.- Handle mail distribution and courier services.
Assist in general office tasks and maintain a clean and organized workspace.
- Assist in compiling accounting report and claims
Assist in managing customer orders and deliveries
- Assist in the recruitment process, including posting job openings, screening resumes, and scheduling interviews.
Maintain HR records and employee files in compliance with confidentiality and data protection regulations.- Support new employee onboarding by preparing paperwork and conducting orientations.
Assist in benefits administration and address employee queries related to benefits and policies.
- Assist in organizing employee events, meetings, and workshops.
Assist in preparing payrolls and submitting monthly contributions- Assist in the preparation of HR-related documents, such as employment contracts and performance evaluations.
Assist in maintaining records of employee attendance, leaves, and time tracking.
- Support HR in enforcing policies and regulations, especially related to time and attendance.
Maintain effective communication with employees, management, and external contacts.- Handle employee inquiries and assist with HR-related matters.
- A diploma or equivalent. Bachelor's degree in business administration or a related field is a plus.
Proven experience in administrative and/or HR support roles is preferred.- Excellent organizational and time management skills.
Strong interpersonal and communication skills.
- Proficiency in MS Office (Word, Excel, and PowerPoint).
Strong attention to detail and the ability to maintain confidentiality.- Ability to multitask, work independently, and as part of a team.
A positive attitude and willingness to learn and adapt.
- Knowledge of labor laws and HR practices is a plus.
This Administrative and HR Assistant role offers an excellent opportunity for someone looking to kickstart their career in the fields of administration and human resources. If you are a motivated and well-organized individual with a passion for supporting office operations and HR functions, we encourage you to apply and become a valuable member of our team.
This position is a 6-month contract. At the end of the contract, we may offer you a permanent position, depending on your performance throughout the contractual period
Job Types: Full-time, Permanent, Contract
Contract length: 12 months
Pay: RM1,
- 00 - RM2,200.00 per month
Benefits: - Health insurance
Maternity leaveSchedule:Supplemental pay types:
Ability to commute/relocate:- Petaling Jaya: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):- What is your expected monthly salary
Education:- Diploma/Advanced Diploma (Preferred)
Experience:
Administration: 1 year (Preferred)
