Admin Executive

Key Responsibilities:

• Administrative Support:

Provide comprehensive administrative and clerical support including mailing, scanning, and copying.

• Manage and maintain office supplies inventory and place orders when necessary.

Assist in the preparation of regularly scheduled reports and presentations.

• Coordinate and schedule meetings, appointments, and travel arrangements for managers and staff.

• Office Management:

Ensure the smooth running of the office and help improve company procedures and day-to-day operations.

• Maintain office policies and procedures, ensuring they are up-to-date and enforced.

Liaise with facility management vendors, including cleaning, catering, and security services.

• Handle and resolve office-related issues, such as equipment malfunctions.

• Data Management:

Maintain electronic and physical files, ensuring that information is organized and easily accessible.

• Update and maintain office policies and procedures manuals.

Handle confidential information with discretion and ensure data privacy.

• Communication:

Serve as a point of contact for internal and external clients.

• Answer and direct phone calls, take messages, and respond to inquiries.

Draft and distribute email, correspondence memos, letters, and forms.

• Event Coordination:

Assist in organizing company events, meetings, and training sessions.

• Coordinate logistics for events, including booking venues, arranging catering, and managing attendee lists.

Prepare materials and presentations for events and training sessions.

• Qualifications:

High school diploma or equivalent; Bachelor's degree in Business Administration or related field preferred.

• Proven experience as an Administrative Executive or in a similar role.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent time management skills and ability to prioritize tasks.

Strong organizational skills with attention to detail.

• Excellent verbal and written communication skills.

Ability to work independently and as part of a team.

• Discretion and confidentiality.

Job Type: Full-time

Pay: RM1,

• 00 - RM3,200.00 per month
  
  Benefits:
• Opportunities for promotion

Professional development
Schedule:

• Day shift

Monday to Friday
Supplemental Pay:

• Performance bonus

Experience:

• Administrative: 3 years (Preferred)

Language:

* Mandarin (Preferred)