Admin Executive

Location: Kepong

• Job Type: Full-Time, Permanent

Schedule: Day shift (Mon to Fri)

• Job Summary:

The Admin Executive will provide comprehensive administrative support to ensure the efficient operation of the office. This role involves handling a variety of tasks, including maintaining records, checking attendances, and facilitating communication within the organization. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills.

• Key Responsibilities:

Office Management:

• Oversee daily office operations to ensure a smooth workflow.

Manage office supplies inventory and place orders as needed.

• Coordinate and supervise office maintenance and repairs.

Handle incoming and outgoing mail and deliveries.

• Administrative Support:

Prepare and format documents, reports, and presentations.

• Assist in the preparation and execution of company events and meetings.

Handle confidential information with discretion.

• Provide executive support to senior management

Communication:

• Serve as the point of contact for internal and external communication.

Draft, proofread, and send correspondence on behalf of the executive team.

• Facilitate effective communication between departments and team members.

Record Keeping:

• Maintain accurate and up-to-date filing systems, both electronic and physical.

Organize and archive documents and records according to company policies.

• Assist in data entry and management of company databases.

Project Assistance:

• Support special projects and initiatives as required by the management team.

Track project timelines and deliverables, ensuring deadlines are met.

• Prepare project-related reports and updates.

Provide support to clients and stakeholders as needed.

• Handle inquiries and resolve issues in a timely and efficient manner.

Compliance and Procedures:

• Ensure compliance with company policies, procedures, and regulations.

Assist in the development and implementation of office procedures and policies.

• Conduct regular reviews of administrative processes and recommend improvements.

• Qualifications:

Education:

• Diploma/Bachelors degree in Business Administration, Management, or a related field preferred. Relevant certifications or diplomas may be considered.

Experience:

• Minimum of 1 year of experience in an administrative or executive support role.

Experience with office software (e.g., Microsoft Office Suite) and office equipment.

Skills: Excellent organizational and time-management skills.

• Strong written and verbal communication abilities.

Ability to multitask and prioritize tasks effectively.

• Strong attention to detail and problem-solving skills.

Attributes:

• Ability to work independently and as part of a team.

Proactive and adaptable to changing priorities and tasks.

Languages: English and Mandarin (Preferred)

• Benefits:

Flexible schedule

Health insurance

Maternity leave

Parental leave

Job Type: Full-time

Pay: From RM2,

• 00 per month
  
  Benefits:
• Maternity leave

Opportunities for promotion

• Professional development

Schedule:

• Fixed shift

Monday to Friday

Supplemental Pay:

Yearly bonus