Our business is expanding aggressively around the Globe at this moment. With rapid business growth and numbers of securities licenses that we have obtained, we invite the best talent in the market to join us to build your career and rise together with the company.
We are looking for talented Admin Executive / Senior Admin Executive to join our team.
Duties and Responsibilities:
- Assume the role as the primary point of contact between the members and internal/external stakeholders.
- Serving visitors by greeting, welcoming, directing and announcing them appropriately.
- Managing and assisting day-to-day general office administration work, operational, and coordination with regional offices.
- Handling procurement tasks such as office supplies and equipment including (but not limited to) sourcing, quotation compiling, handling, allocation, etc.
- Collaborating with team members on Wednesday Tea break planning and other office activities/ events.
- Make travel and accommodation arrangements.
- Manage members calendars and set up meetings.
- Rack daily and monthly expenses and prepare weekly, monthly or quarterly reports.
- Produce professional-quality reports, presentations, and briefs.
- Assisting in upkeep and maintenance of the company hostel.
- Develop and carry out an efficient documentation and filing system for electronic records.
- Undertaking other special assignments and ad-hoc functions assigned by the superior.
- Willing to travel as needed.
To be successful as an Admin Executive (Global GM Division) at Doo Group:
- Candidate must possess at least a Bachelor's degree in related field with minimum 2 years experience as an Administrative Executive, or in other secretarial position
- Required skills(s): Computer literate (Particularly MS Word, MS Excel and PowerPoint), administration, operational, detail-oriented.
- Excellent communication and organizational skills.
- High standard of dress and presentation.
- English and Mandarin proficiency is mandatory as candidate is expected to liaise with Mandarin speaking counterparts.
- Full knowledge of office management systems and procedures
- Handle requests, feedback, and queries quickly and professionally
- Basic bookkeeping and math skills
- Excellent planning and time management skills
- Ability to stay calm and on-task in high-stress situations.
- Ability to multitask and prioritize daily workload.
- High level verbal and written communications skills
- Discretion with personal and confidential information
Why Join Us
- 13th month salary + performance bonus.
- Up to 16% EPF contribution.
- Medical, dental & optical coverage.
- Best employee award.
- Team building activities.
- Festive seasons & birthday celebration.
- Free-flow snacks and drinks.
- Rewarding career development with regional exposure.
- Friendly & energetic working environment.
