Admin Coordinator

MISSION:

You will be responsible for supporting both the Finance and Boutique departments in their day-to-day operations.
For the Finance department, you will be handling functions such as but not limited to, checking and tracking of Boutiques (BTQ) invoices, Malaysia E-invoicing matters, etc. You are also required to assist with administrative matters such as the filing of documents, organization of finance storage, and any ad-hoc duties assigned.
For Boutique department, you are tasked to coordinate services and assist with administrative matters. This includes, but is not limited to, raising purchase orders, goods receipt, and coordination of maintenance services at the boutique..

RESPONSIBILITIES

Finance:
To assist with checking of sales invoices to ensure completeness, and that the appropriate supporting documents have been submitted to Finance.
To assist the Finance team in administrative matters such as filling of documents, organisation of finance storage, and scanning of documents.
To maintain proper documentation on e-invoicing documents for purchases and ensure follow-up on outstanding items and reconciliations
Any ad-hoc duties assigned by the Finance team.

Boutique:
To raise purchase orders for related purchases, verify invoices received from users (relevant departments), and perform goods receipt on the system when goods or services have been received.
To coordinate with suppliers or contractors for the general maintenance of the boutique